13 Best Mobile Apps for Event Planners

Posted on Posted in event management, Events, Marketing, Mobile Apps

There are more than 1 billion iPhone users and the number of mobile apps on the Apple Store is increasing exponentially every day. While there are several applications that provide event management services or used exhaustively during events, here are some of the iPhone applications that are quite popular in the event industry.

1. Boomset:

boom set

Boomset efficiently manages the event registration process. As an event organizer you will need to create a seamless check-in experience for your attendees. To help you with this, boomset scans QR codes and searches guest info to print badges on-site, customizes the guest list to match the look and feel of your event and allows you to view and edit your attendee list with just a simple click.

2. webMOBI:

webmobi

webMOBI Event Networking platform presents complete end-­to-­end events solution to organizers in one integrated system that includes comprehensive CMS, mobile app, event website with features like registration, networking, payment, live polling, surveys, meeting planning services, interactive exhibitor floor map and many other features. The app also allows attendees to provide feedback via live polling and surveys expediently. It provides inimitable features like Rich Notifications, Push Notifications and all the core entities that a conference would require. This is an ideal app for any event planner.

3. Dropbox:

drop box

So much information regarding your event may be available and accessible only to a few members of your team. To make the data ubiquitously reachable you need to store it in cloud. This data may include anything and everything like list of attendees, guest speakers information, items or resources required for the conduction of the event and other statistics, numbers, images or graphs. Dropbox allows you to upload, organize and share all of your documents digitally and even edit on the go.

4. Social Reminders:

social reminders

This is a simple and quick to-do list creator that syncs with the cloud and shares tasks with colleagues. It provides a good user interface and multiple views for working the way you wish to. You will be able to access all your tasks online, receive push notifications for new and updated tasks, assign tasks to users and integrate with Facebook to connect with the world.

5. Simple Soiree:

simple soiree

Rated the iPhone’s Most Popular and Best Selling Party Planner App, the $1.99 Simple Soiree App lets you store everything from guests, speakers, celebrities to venue and schedules etc. It is a simple, elegant tool to keep every detail of your event structured and organized. With a built-in to-do list you can easily store, update and export all your lists to email for viewing or printing.

6. Eventbrite:

eventbrite

This app helps you discover popular local events, find upcoming events and events that your friends are planning to attend. You can register for and get tickets for events through the app. You may also get special event recommendations through the contacts that you create using this app. As an organizer you can view live sales and event attendance stats at any time.

7. Bump:

bump

Though this app doesn’t provide event management services explicitly, it is widely used during the event where attendees or friends can simply bump their phones together and this would exchange all essential contact details such as email, phone number etc. This saves time and manual paper work like jotting down the details etc. So when you bump into some of your friends at an event make sure you bump your phones too.

8. Eventful:

eventful

Eventful is an app that comprehensively furnishes details of local events, concerts and entertainment for all age members including adults, teens and kids. You can list your event on this app and see what is happening in and around your area.  The app allows you to search by your location for favorite venue, performer or date of an event. It uses maps to show you what events are taking place around you.

9. Cisco WebEx Meeting:

cisco

You can schedule or begin or join a meeting virtually through the free Cisco WebEx meeting app. Stay in connection with important things, no matter where you are. This app allows you to join any conference from your iPhone, Apple iPad and Apple watch. The app enables content and video to be viewed simultaneously, voice-activated video switching and unique host account capabilities such as, Recording a meeting, Promote/ Demote Panelists, Mute/Unmute a participant, pass presenter capabilities to another participant etc.

10. HeyTell:

Hey Tell

HeyTell is a cross-platform voice messenger & simple walkie talkie that allows instant communication with colleagues and is available on the platforms such as Android, iOS, and Windows Phone 7 devices. With a superior audio quality (twice the frequency range of a cell phone call) it utilizes very less data that is equivalent to no more than sending a mail and is quicker than an SMS. To top it all, the app is for free. HeyTell can encourage internal communication between attendees during the event. It will literally keep the attendees ‘engaged’ over the phone during the event, exchanging ideas, thoughts and opinions about the event. Groups can be created for a deeper discussion on event related topics.
Moreover HeyTell acts as the best tool for communicating with your organizing committee or the members to keep receiving and giving updates and to assign tasks continuously.

11. 24me:

24 me

With the immense pressure shouldered by an event planner, 24me acts as a smart personal assistant with calendar, built-in notes and to-do lists by connecting to your personal life such as your utilities, service providers, banks, social networks and more. Its commendable calendar design, advanced to-do lists, speech-to-text convertible notes etc., are some of the best features this app possesses. This is highly recommended for an event planner who needs work life balance.

12. Super Planner:

super planner

As a professional event planner you should have the Super planner app that has a variety of planning tools such as calculators for venue capacity (for 15 different seating configurations including banquet, classroom, theater, reception, conference, exhibit etc.), staffing (like number of waiters needed and registration desk staffs needed etc.), catering (like number of drinks required), staging, projection (for seating and space of audience). You get all the numbers that you must know to conduct your event through the Super Planner App.

13. Hootsuite:

hootsuite

Hootsuite helps you to manage all your social networks efficaciously, enables scheduled messaging for future publishing and enhances your social media activity skillfully. The social media monitoring tools present in this app allows you to identify your attendees’ likes and enjoins engagement continuously. It also delineates analytical data to understand the trends in social media and its effectiveness for your event. Most importantly, it has an App Directory of around 80+ apps including YouTube, Instagram etc., in the social media dashboard that can amplify your social media reach and productivity.

 

With the availability of indefinitely many apps for event planning and attendee engagement, as an event organizer, you can give the best experience to your attendees thereby taking your event to the next level nearing the victory mark.

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