Looking for the best apps for event planners? Whether you’re a seasoned pro or just starting out, these top picks will have everything you need to stay organized and on track. From event planning tools to social media management tools, these apps are essential for event planners.
The rise of hybrid event planning apps in 2022
In 2022, hybrid event planning apps will be the go-to choice for event planners. These apps allow users to manage both paper and digital event planning projects simultaneously, making them a more efficient and organized option than traditional methods. Additionally, these apps are customizable and can accommodate a variety of events.
Why event organizers should use event planning apps?
With event planning apps, you can keep your entire event organized and in one place. This is extremely beneficial for event planners because it means they can have a complete view of the event as it unfolds. There are many different types of event planning apps, but here are the major reasons why all event organizers should use them:
1) Communication: Event planning apps allow for easy communication between team members. This is crucial for accomplishing tasks efficiently and ensuring everyone is on the same page.
2) Event management: Event apps help keep track of all the details of an event so that you can easily check on progress. This is especially important when planning large events, as it allows you to monitor the progress of each part in relation to the whole and adjust accordingly.
3) Hybrid events: Event planning apps can be used to plan hybrid events, which is when an onsite event and a virtual event get combined into one. The hybrid events can include conferences, workshops, and competitions.
4) Cost-Effective: Mobile Event apps are extremely affordable. They can be used for any type of event and don’t require a large budget. This is especially helpful for smaller events, as it allows organizers to be more creative with their event ideas.
5) Attendee engagement: The mobile event apps allow users to listen to other members of the team and get their input on how to make the event better. This is a great way to meet new people and get feedback on your event. Mobile event apps can give attendees an amazing event experience.
6) Planning: Apps like Asana allow you to create checklists of tasks that need to be completed. This way, you can easily keep track of what needs to be done in the future and make sure you are not forgetting anything. It makes the event planning process easy, thereby, enhancing the event management process.
6 must-have features for any event planning software or app
There are a number of key features that an event planning software should have in order to be effective for the event planners. Below are six of the most important ones.
1. Event planning process: The ability to create a detailed event plan. An effective event planning app will allow you to create a detailed plan for your event, including specifying the date, time, location, and all other necessary details.
2. Selling tickets: This is a key feature for any event planning software and mobile event apps. The most effective event planning apps allow you for selling tickets online and offline, which greatly increases the number of people who are able to attend your events.
3. Team collaboration: The best apps for event planners will allow you to collaborate with your team members and share a single event plan. This will greatly increase the effectiveness of your event and make it more successful.
4. Interactive tools: An event management software should have tools such as live polls, live quizzes, word clouds, and live Q&A that allow you to interact with the attendees and make changes to the event at any time. These tools also make it easier for your guests to communicate with each other.
5. Invitations and RSVPs: The ability to create your own invitations and RSVPs. An event planning app should allow you to make your own custom invitations and RSVPs for your event, so that you can make it even more personal and unique from other people’s events.
6. Expense tracker: The event management software should have the ability to create a budget and track expenses. An event planning app should help you stay on budget by tracking your expenses as you go. This is especially helpful for larger events with more complicated budgets.
Best apps for event planners
There are more than 1 billion iPhone and Android users and the number of mobile apps on the App store is increasing exponentially every day. While there are several applications that provide event management services or are used exhaustively during events for providing an outstanding event experience.
Here are some of the applications that are quite popular in the event industry.
Boomset efficiently manages the event registration process for the event managers. As an event organizer, you will need to create a seamless check-in experience for your attendees. To help event planners with this, boomset scans QR codes and searches guest info to print badges on-site, customizes the guest list to match the look and feel of your event, and allows you to view and edit your attendee list with just a simple click.
– Sell tickets and track check-ins for any corporate event.
– Cashless payment can improve the audience response.
– Event feedback and lead collection for future corporate events.
– The registration and event ticketing process is made easier.
– Enhance your audience response with innovative technology.
– Access valuable insights for improving the ROI of the event.
– Not budget-friendly.
– Need technical expertise to understand.
Pricing: Starts from $4,000
webMOBI hybrid event platform presents a complete end-to-end events solution to organizers in one integrated system that includes a comprehensive CMS, mobile app, and event website with features like registration, selling tickets, networking, payment, live polling, and surveys, meeting planning services, interactive exhibitor floor map, and many other features to provide an amazing event experience. It comes with a free trial so that the event professionals can get explore all the features.
WebMOBI is a great app that also allows attendees to provide feedback via live polling and surveys expediently. It provides inimitable features like Rich Notifications, Pushes Notifications, and all the core entities that a conference would require. This is an ideal app for event managers.
– Event organizing is made easier with excellent event management tools.
– Easy event marketing through the event app platform.
– Automatic content moderation and push notifications.
– Lead retrieval report for exhibitors and sponsors
– Integration with major video hosting platforms like Zoom for virtual events
Audience Engagement benefits
– Boosting audience engagement through live polls, word clouds, quizzes, and Q&A.
– Get real-time feedback and insights for future events.
– Multistreaming to social media platforms
– Interactive presentations.
– Helpful customer service.
Pricing: Free trial available. The premium plan starts from $2000 per event and $999+ for each add-on event.
So much information regarding your event may be available and accessible only to a few members of your team. To make the data ubiquitously reachable you need to store it in the cloud. This data may include anything and everything like a list of attendees, guest speakers’ information, items or resources required for the conduction of the event, and other statistics, numbers, images, or graphs.
Dropbox allows the event planners to upload, organize and share all of the documents digitally and even edit on the go.
– Securely keep your files stored.
– Files are accessible from any device.
– Easily shareable with anyone.
– Manage and track all the file updates and efficiently collaborate with your team members.
– Easily access the files from anywhere.
– Recovery of deleted files.
– Enables offline review of online materials.
– Administrator cannot control the users syncing the files.
– Metadata search functionality is lacking.
Pricing: 30 days free trial available. Pricing plans start from $15 per user per month.
4. Social Reminders:
This is a simple and quick to-do list creator that syncs with the cloud and shares tasks with colleagues. It provides a good user interface and multiple views for working the way you wish to. You will be able to access all your tasks online, receive push notifications for new and updated tasks, assign tasks to users and integrate with Facebook to connect with the world.
– Powerful features in a simple interface.
– Simple and extended views.
– List is easily shareable on the social media platform.
– Sync with the cloud.
– Accessible customer service.
– Simple and easy-to-use project management software for event businesses.
Pricing: It’s completely free.
5. Simple Soiree:
Rated the iPhone’s Most Popular and Best Selling Party Planner App, the $1.99 Simple Soiree App lets you store every event detail from guests, speakers, and celebrities to venue and schedules, etc. It is a simple, elegant tool to keep every detail of your event structured and organized. It is perfect for event professionals. With a built-in to-do list, you can easily store, update and export all your lists to email for viewing or printing.
– Suitable for wedding planners and event businesses.
– Help in vendor selection.
– Unlimited calls and emails.
– Unlimited meetings with vendors.
– Track and manage RSVPs.
– Full guidance on creating a beautiful event.
– Helps in coordinating the travel and accommodations.
– The app interface looks dated.
– Lack of features.
Pricing: Starts from $240
This is a great app that helps event planners to discover popular local events and find upcoming events and events that their friends are planning to attend. You can register for and get tickets for events through the app. You may also get special event recommendations through the contacts that you create using this app. As an organizer, you can view live sales and event attendance stats at any time.
– Discover upcoming events near you.
– Get personalized recommendations.
– Available in multiple languages.
– Good for event marketers.
– A time saver for small event marketers.
– Collect important guest details.
– Premium consulting and integration service.
– No free trial.
Though this app doesn’t provide event management services explicitly, it is widely used during the event where attendees or friends can simply bump their phones together and this would exchange all essential contact details such as email, phone number, etc. This saves time and manual paperwork like jotting down the details etc. So when you bump into some of your friends at an event make sure you bump your phones too.
– Exploring the surroundings.
– Sharing your experiences with nearby people.
– Create new connections and new experiences.
– Chat with people from anywhere in the world.
– Send images and videos to anybody.
– No friending is required for sending images and videos which may hamper privacy.
Eventful is an event app platform that comprehensively furnishes event details of local events, concerts, and entertainment for all age members including adults, teens, and kids. It is a good tool for your event organizing. You can list your event on this app and see what is happening in and around your area. The app allows you to search by location for your favorite venue, performer, or date of an event. It uses maps to show you what events are taking place around you.
– Easy-to-use interface.
– Event managers get complete control over what they show to create a beautiful event.
– Team collaboration through the distribution of work.
– Works great as an event management solution.
– Available on both the App Store and the Google play store.
– Event website is coming soon.
– No premium plans as of now.
Pricing: Free. Premium plan launching soon.
9. Cisco WebEx Meeting:
Event planners can schedule or begin or join a meeting virtually through the free Cisco WebEx meeting app. Stay in connection with important things, no matter where you are. This app allows you to join any conference from your iPhone, Apple iPad, and Apple Watch. The app enables content and video to be viewed simultaneously, voice-activated video switching, and unique host account capabilities such as Recording a meeting, Promoting/ Demote Panelists, muting/unmuting a participant, passing presenter capabilities to another participant, etc.
– Meet anywhere anytime virtually.
– High-quality video, integrated audio, and content sharing.
– Customizable video layout.
– Present or join in any webinar or meetings
– Record meetings for others.
– Instant translation of meetings into more than 100 languages.
– Users have complained about the camera being turned off automatically.
– Difficulty in zooming the screen.
Price: Starts from $13.50 per month
HeyTell is a cross-platform voice messenger & simple walkie-talkie that allows instant communication with colleagues and is available on the platforms such as Android, iOS, and Windows Phone 7 devices. With a superior audio quality (twice the frequency range of a cell phone call) it utilizes very less data that is equivalent to no more than sending a mail and is quicker than an SMS. To top it all, the app is free.
HeyTell can encourage internal communication between attendees during the event. It will literally keep the attendees ‘engaged’ over the phone during the event, exchanging ideas, thoughts, and opinions about the event. Groups can be created for a deeper discussion on event-related topics.
Moreover, HeyTell acts as the best tool for communicating with your organizing committee or the members to keep receiving and giving updates and to assign tasks continuously.
– Supports voice messages.
– Data usage is extremely low
– Conversations can be saved easily and replayed or deleted in offline mode.
– High privacy.
– Friend, unfriend, and block in real-time when required.
– Superior quality of audio.
– Users may not get real-time notifications.
– Bug fixes are required.
With the immense pressure shouldered by an event planner, 24me acts as a smart personal assistant with a calendar, built-in notes, and to-do lists by connecting to your personal life such as your utilities, service providers, banks, social networks, and more.
Its commendable calendar design, advanced to-do lists, speech-to-text convertible notes, etc., are some of the best features this app possesses. This is highly recommended for an event planner who needs work-life balance.
– Easy syncing with all other mobile calendars
– Using voice the person can add event details, tasks, and notes.
– Emails can be turned into tasks.
– Smart reminder feature.
– Weather alert tool.
– Team collaboration available.
– One of the most easy-to-use event management tools.
– Default image cannot be changed.
– Too many notifications may lag your phone.
Pricing: Starts from $5.99
12. Super Planner:
As a professional event planner, you should have the Super planner app that has a variety of planning tools such as calculators for venue capacity (for 15 different seating configurations including banquet, classroom, theater, reception, conference, exhibit, etc.), staffing (like a number of waiters needed and registration desk staffs needed, etc.), catering (like a number of drinks required), staging, projection (for seating and space of audience). You get all the numbers that you must know to conduct your event through the Super Planner App.
Hootsuite helps the event planners to manage all their social networks efficaciously, enables scheduled messaging for future publishing, and enhances your social media activity skillfully. The social media monitoring tools present in this app allow you to identify your attendees’ likes and enjoins engagement continuously.
It also delineates analytical data to understand the trends in social media and its effectiveness for your event. Most importantly, it has an App Directory of around 80+ apps including YouTube, Instagram, etc., in the social media dashboard that can amplify your social media reach and productivity.
With the availability of indefinitely many mobile apps function as the event management solution. Event managers can give the best experience to the attendees thereby taking their event to the next level nearing the victory mark.
– Excellent tool for event marketing.
– Direct access of image access.
– Good for collecting customer feedback.
– Good for growing the social following.
– Amazing tool for keeping up with the latest social conversations and trends.
– Social analytics is possible.
– Custom URL shortener is expensive.
– Facebook insights are not available.
Pricing: Professional plans start from $65 per month.
In conclusion, there are many great apps for event planners. These apps can help the event planners with everything from organizing to promoting events. Whether you are a professional event planner or just planning a party for your friends, there is an app for you. So be sure to check out these great apps and see how they can help make your next event a success!