Since the early days of the internet, people have been finding ways to make meetings and conferences more efficient, engaging, and interactive. Conference apps are one way to do this. Conference apps allow participants to connect with one another, share documents, and interact with the conference organizers. They can also provide a forum for discussing topics raised during the conference. Conference apps can help make a conference more interactive and engaging for participants. In this article, we will discuss the most important features you should consider while choosing a conference app.
Introduction: What are conference apps?
Conference apps are one of the most popular and beneficial uses of hybrid meetings. Conference apps allow for people to join a meeting without having to be in the same room. This is especially helpful for people who are working from home, or for people who are not able to attend a physical meeting.
Conference apps also have many other benefits, such as the ability to share documents and screens, and the ability to record meetings. Conference apps allow people to see a list of other attendees, chat with them, and see what events they are going to.
Conference apps also allow people to connect with the conference organizers and find out more information about the conference.
Key benefits of conference apps
Conference apps offer a variety of benefits for meeting planners and attendees alike. From saving time and money to enhancing networking opportunities, here are five key benefits of conference apps:
1. Save time
Planners can use conference apps to create agendas, communicate with attendees, and provide up-to-date information about the meeting. Attendees can use conference apps to access meeting materials, view the agenda, and connect with other attendees.
2. Save money
Planners can reduce printing and mailing costs by distributing materials electronically. And by using conference apps to collect feedback from attendees, planners can gather the information that would otherwise require expensive surveys or focus groups.
3. Enhance networking opportunities
Meeting participants can use conference apps to view the biographies of other attendees, exchange contact information, and schedule meetings ahead of time.
4. Build anticipation and excitement
Meeting attendees can use conference apps to view the agenda, read the minutes, and connect with other attendees before the event.
5. Promote and streamline the event
Conference app users can use the app to view presentations, ask questions, and share their opinions with other attendees.
15 important features in a conference app
Here are 15 features that will be key in making your conference app a success in 2022:
Video conferencing apps with agendas typically have an event schedule view and a list view. The schedule view shows the current time and which session is happening next. The list view shows all the sessions and how much time is left in each one.
The attendees can add sessions to their personal agenda, which will show up on the app’s schedule view. They can also see which sessions they’re attending and which ones they’re not. This helps them plan their day better.
The agenda feature is especially useful for large conferences with multiple tracks. Attendees can switch between tracks easily and see what’s happening in each one.
2. Business card scanner
The feature is essential for quickly and easily adding attendees’ contact information to their devices. By scanning a business card, meeting planners can add a new contact to their address book with just a few taps.
They can also automatically add the attendee’s name, job title, company, and email address to the conference app. This information will be visible to other attendees and can help them start networking conversations.
3. Map integration
Maps integration is a crucial feature of a conference app because it allows users to see the location of the event and the surrounding area. This feature is helpful for attendees who are not familiar with the area, as they can use the map to locate nearby restaurants, hotels, and other points of interest.
Additionally, the map can help conference organizers plan the layout of the event by identifying potential meeting locations and breakout areas.
4, Social media intgration
Social media integration allows attendees to connect with each other before, during, and after the conference. This can be done by connecting to existing social networks like Facebook and Twitter, or by using a built-in chat function.
Conference apps that include social media integration are more likely to be successful because they help attendees feel more connected and engaged.
Additionally, social media integration can help promote the conference. By sharing posts about the conference on their social media networks, attendees can help reach a larger audience. Conference organizers can also use social media to spread the word about the upcoming event.
5. Sponsor list and banner ads
An important feature of any conference app is the ability to display a list of sponsors and sponsor banners. This helps to create an official look for your event and also provides a valuable marketing opportunity for your sponsors.
The sponsor list should be easy to find and include all of the major sponsors for the event. The banner ads should be eye-catching and relevant to the audience and remote workers.
6. Exhibitor list
Being able to see who is exhibiting at the conference can be extremely helpful for the remote workers in planning their time there. They can see what corporate events or community events will be present and whether any of them might be of interest to you.
The exhibitor list is also a good way to start building your network by connecting with small teams from other organizations.
7. Lead generation and CRM integration
Lead generation is key for any business, but it’s especially important for event planners who want to collect information from potential attendees. A good video conferencing app will make it easy to gather contact information from potential attendees in the corporate events or community events and then follow up with them after the conference.
CRM integration is also important for event planners. A good CRM system can help track leads and keep track of communications with potential attendees. It can also help organizers keep track of who has registered for the conference and who has not.
8. Push notifications and emails
Push notifications of the video conferencing tools allow planners to send messages directly to attendees’ phones, which ensures that everyone receives the information quickly. Basic features such as emails also allow planners to reach all attendees, regardless of whether they have the conference app installed on their phones.
By using push notifications and emails, meeting planners can ensure that everyone in the hybrid work culture has the latest information about the conference.
9. Activity feeds
Activity feeds of mobile event apps allow attendees to see what is happening at the conference in real-time. They can be used to view updates about sessions, speakers, and other events. Additionally, activity feeds can help attendees connect with each other.
Conference-goers can use the feed to see who is attending the event and to find others with shared interests through the video conferencing tools. Activity feeds provide a valuable way for conference organizers to keep attendees informed and engaged in the online meetings.
One of the most important aspects of mobile event apps is branding. This is what will set your app apart from others and make it recognizable to users. Your branding should be consistent with your conference’s overall look and feel, so it’s important to start planning early.
Make sure you have a logo and color scheme that will be easy to use in an app interface. You may also want to include your conference slogan or tagline. The other key element of branding is the user interface. The design should be sleek and modern, and easy to navigate.
Users should be able to find what they need quickly and without any trouble. Navigation icons and buttons of the video conferencing software should be clear and easy to understand, and all text should be easy to read.
11. Attendee matchmaking
With a well-functioning attendee matchmaking system, conference-goers can connect with the people they want to meet without having to go through the trouble of tracking them down in the hallways or during breaks. This feature of the mobile conference app can also help break the ice and encourage networking among participants.
The mobile conference app should be easy to use, with clear instructions on how to connect with other attendees. For example, if a user wants to connect with someone who looks like Tom Brady but has a different first and last name than his friend, then the system should be able to tell him which of his friends share the same name.
Additionally, the video conferencing software should be able to search for other users who have similar interests and can connect them based on shared preferences.
12. Chat (One-on-one and group)
With basic event app features such as a one-on-one chat, attendees can quickly and easily communicate with each other without having to disturb the rest of the group in the video conferencing software. This is great for asking quick questions or getting clarification on something.
Group chats are perfect for larger discussions; everyone can participate and no one has to worry about taking up too much time.
13. Audience engagement tools
When conference planners are looking for the best video conferencing tools for online meetings and online events, they should make sure that the app includes the basic features of audience engagement tools. Audience engagement tools are essential for any presenter or public speaker.
They provide a way to connect with the audience and keep them engaged. Audience engagement has always been a challenge for content creators, but new tools are making it easier than ever to connect with readers.
Livepolls and word clouds are two of the most popular audience engagement tools, and they both have unique benefits. Live quizzes and q&a sessions can also help to engage readers, and they can be a lot of fun for both the audience and the presenter.
14. Document sharing
The feature allows conference participants to share files and documents with one another in real-time. Developers of mobile event apps have recognized the importance of this feature and continue to make it a priority in their products.
There are many reasons why document sharing is so important for conferences. First, it allows people to easily share information with one another. This can be helpful for exchanging ideas or working on a project together.
Second, document sharing can help reduce the amount of paper that is used at conferences. This is beneficial for the environment and can also save participants money.
Third, document sharing makes it easy for people to keep track of what was discussed at the conference. This can be helpful for remembering key points or taking action on ideas that were generated during the meeting.
15. 24 x 7 support
Conference planners know that in order to have a successful conference, they need a video conference app that offers 24×7 customer support. This support is essential for addressing any issue that may arise during the planning process or during the conference itself.
Planners can rest assured knowing that any issue that comes up will be handled quickly and professionally by the customer support team of the video conference app.
Multistreaming online conferences are gaining popularity!
Multistreaming an online conference is becoming increasingly popular. When done correctly, multistreaming can provide a more engaging experience for conference attendees, and can also help to reach a larger audience.
In order to get the most out of multistreaming, there are a few key things to keep in mind.
First, make sure that your internet connection is strong and reliable. You don’t want any glitches or interruptions during your presentation. Also, be sure to test your equipment and software beforehand to ensure that everything is working properly.
Next, determine how you want to present your material. You may want to divide your presentation into several different streams, or you may want to present all of the material in one stream. It’s important to make sure that the various streams are well-organized and easy to follow.
Finally, If you want to distribute your presentation to many different locations and audiences, you’ll need to make sure that each stream is formatted in a way that works for those particular audiences.
Why choose webMOBI?
webMOBI is an all-in-one conference app for meeting organizers that enables them to conduct their meetings smoothly and efficiently. It is the perfect solution for onsite meetings, virtual meetings, and hybrid meetings. You can boost your attendee participation and productivity with the help of attendee engagement tools such as livepolls, word clouds, live quizzes and live q&a sessions.
Gamification and leaderboard can make your meetings more productive by developing a sense of competitiveness among the attendees. Get instant feedback with live polls and surveys. Make your meeting presentations even more interactive with 40+ custom layouts.
It enables you to add a logo, meeting banner, and color schemes to help with event branding. You can use the push notification and email marketing features with built-in templates for the attendees.
The platform also supports multistreaming. You can take your online live stream to multiple platforms with custom RTMP-enabled outputs such as Facebook, LinkedIn, Twitter, Twitch, and Youtube simultaneously. The platform provides a 24 x 7 customer support system. You can get started with the app for free for up to 100 participants.
What will conference or mobile event apps look like in the next 5 years?
The market for video conferencing and mobile event apps is growing rapidly. In the next five years, we can expect to see more features and advancements in this type of software. Conference and mobile event app developers are starting to focus on creating products that are more user-friendly and customizable.
Additionally, they are working to make apps that are compatible with a wider range of devices. This will allow conference attendees to use their preferred devices when accessing meeting materials and networking with other participants.
In conclusion, a mobile conference app or a mobile event app should have features that allow for easy communication and collaboration between attendees. It should also make it easy to access meeting materials and provide a platform for networking. With so many mobile conference apps to choose from, it is important to select one that meets the specific needs of your event.