by webmobi | Oct 13, 2021 | Blog, Employee Engagement, event management, Technology, Virtual Events
Livepoll is an important part of hybrid meetings because they give participants the opportunity to share their thoughts and concerns in a real-time format. This allows for better communication between participants in the event platform and allows for better decision-making. Event management becomes easier due to event engagement. Additionally, livepoll helps in event management by keeping the meeting on track by providing a continuously updated record of participant opinions.
What are live polls and how can they be used in hybrid meetings?
Live polling is an interactive way to collect data from a group of people during a meeting and boost event engagement. Participants use their phones to respond to questions or vote on ideas in real-time. It gives them an amazing hybrid experience. Apart from giving an outstanding hybrid experience, polls can be used to gather input from a group, test opinions, or get feedback on a topic. It is also helpful for post event feedback.
Live polling is perfect for hybrid meetings because it allows participants to contribute from anywhere in the world. Polls can be used to collect input from participants who are attending the meeting remotely, or they can be used as a way for the virtual attendees in the hybrid event platform to share their thoughts with those who are not able to attend in person.
Types of livepoll:
Virtual meetings are a great way to bring people together from around the globe. While they offer many advantages, they can also be improved by using live polls. This article discusses two types of live polls that can be used in virtual meetings: opinion polls and polling for information.
1. Opinion polls
Opinion polls are a way to measure the opinion of virtual attendees on certain topics or candidates. They are often used in politics, but event professionals can also use it in other fields such as business and marketing.
Opinion polls can be conducted in a variety of ways, but the most common is through interviews or surveys. In a hybrid event platform, poll results can be used to help make decisions about the event or to measure how well the event is going.
2. Polling for information:
In hybrid events, polling for information can be used to understand voter sentiment on specific issues, as well as candidate preference. For hybrid events, polling for information is the best way to get feedback from virtual attendees.
This is because it’s easy to keep event tracking of who has and hasn’t answered the questions, and you can easily export the event tracking data for post event surveys. However, the event professionals must make sure that the survey is well-designed and doesn’t take up too much time for respondents.
How to make the best use of livepoll
Livepoll is a powerful tool for gathering feedback from your customers and followers. By using livepolls, you can keep your audience engaged and informed about your latest product or service updates. Here are some tips for making the most of livepolling:
1. Make sure your poll is clear. People are more likely to participate in a poll that’s easy to understand. Make sure you include the date and time of the poll, as well as what it’s about, so people know exactly what they need to do.
2. Choose the correct time in the event to engage the audience with a livepoll: It is important to understand the flow of the event so that the best time to engage the audience with live polls can be decided. It can be used to collect feedback in real-time and improve interaction.
The audience will also have a good impression of your event because you are providing them an opportunity to express their thoughts on a certain topic with clear instructions that is relevant to the event.
It can be conducted between sessions, after a long session, or before starting any sessions to refresh the mind. This feedback is valuable and can be used to learn and make better decisions in the future.
3. Choose the correct poll type: There are types of audience engagement tools available which can be used depending upon the event type. It is important to study the event before deciding on which one you should go for. Understanding the kind of audience is also important.
Here, we will talk about a few types of live polls and other audience engagement tools that can be used for a wonderful event experience:
- Word cloud: Introduce word clouds and let your participants generate word clouds easily. Collect feedback on any topic easily in real-time and display the words in an attractive and eye-catching manner. What happens in the end result is all the words that are answered will appear randomly and the most common answer appears bigger in size and so the size of other answers will decrease.
- Multiple Choice Questions: In this poll type, You can create a question and give options for the audience to choose from and the audience will have to select one option. The results can be presented on the big screen.
- Star ratings: Star ratings can also be used to get feedback. Questions can be asked and the audience will be able to rate a product, service, session, or more by giving stars.
4. Create interesting questions relevant to the event: If you’re asking questions about your products or services, make sure people can relate to them. If you’re polling users about their opinions on a topic, be sure to choose one that’s important to them.
Keeping these things in mind, one should design the to-be-asked questions for the virtual attendees. Questions could be about the nature of the event. Opinions about certain topics that may become relevant and useful in the future, To get feedback on the event, etc. Live polls questions should be designed in a way that it’s easy for the audience to answer.
5. Give proper instruction: Before starting any session in the event, it is very important to give proper instruction to the audience. The same goes for any audience engagement activities. If we are conducting live polls, Q&As, or quizzes.
It can enhance the virtual experiences of the virtual attendees. Prior information should be given to the audience so that they understand what is going on. Instructions should be given to the audience on how to submit their answer as well.
6. Try to use the results of the live polls for further discussion: In hybrid meetings, the use of live polls can help with attendee engagement and keep them on track. By using the results of live polls to further discussion in the meeting, you can ensure audience engagement and that the meeting stays on track. Live polls can also help to collect data and information from participants which can be used later in the meeting or in subsequent meetings.
Benefits of live polling in virtual events and hybrid events
In today’s digital world, it is more important than ever for events to be engaging. One way to do this is by incorporating live polls into your event. Live polls can boost engagement opportunities and help you learn more about your attendees. They can also be used to drive discussion and create a more interactive experience. In order to get the most out of livepoll, it is important to plan ahead and design questions that will elicit the desired response.
Here are five benefits of using live polling in hybrid meetings:
1. Event engagement: Livepoll boost the attendee engagement. Because live polling requires participation from all attendees, it helps keep everyone engaged in the meeting. Event engagement is especially beneficial for larger groups, where it can be easy for people to get lost in the discussion.
2. Feedback: It makes it easy to get feedback. One of the main benefits of live polling is that it makes it easy to get feedback from attendees. This can be helpful for getting input on ideas or gathering opinions on potential solutions and also helpful for future events.
3. Decision-making: Live polling can help speed up decision-making for the event professionals and corporates by allowing team members to share their opinions quickly and easily.
4. Live event tracking: Live polling can help keep live events and meetings on track by ensuring that everyone is aware of the agenda and what is being discussed.
5. Attendee engagement: Live polling can help to capture the group’s mood and sentiment in the live events which can be useful for post event surveys for future events..
How to plan livepoll in hybrid events
Hybrid events are a great way to get your audience involved in your event and to get feedback from them. However, polling can be tricky to do successfully. Here are some tips for planning live polls in hybrid events:
1. Choose the right livepoll questions. Make sure that the questions you choose are ones that will be relevant to your virtual and in-person audience and will elicit responses that you can use in your reporting.
2. Plan your polling schedule carefully. A careful and planned approach will ensure that your audience is engaged with your event all the way up to the end.
3. Test your questions. Before you go live, test your questions in advance to make sure that they will be effective. Keep polls short.
4. Appropriate polling formats for hybrid events. Hybrid events are usually a mix of live and online sessions and the logistics of planning appropriate polling formats that are engaging for both virtual and in-person attendees.
Why use a professional event management software
There are many reasons that a business might choose to use event management software. Perhaps the most obvious reason for using virtual event software is that it can help make event planning, event management, and the execution of events much easier. An event management software can also help in increasing the engagement numbers and lead o engagement success.
With all of the details that go into organizing an event, from reserving a venue, and sending invitations, giving clear instructions to the virtual attendees, delivering personalized experiences to them, and tracking RSVPs, the software can automate and keep track of many of the tasks involved. This can save businesses time and money, and allow them to focus on the more important aspects of their events.
Additionally, using the virtual event software can help create a more professional image for businesses; it shows that they are organized and capable of handling large projects. Event management software can also be helpful in marketing efforts. as it provides analytics on how well an event performed and what its impact was on website traffic or social media followers.
Event planners have been looking for ways for increasing engagement numbers and contributing toward engagement success using an event app platform.
An event app platform benefits include providing a central location for all event information, agendas, updates, and announcements; promoting networking opportunities before, during, and after the event; and enhancing the overall attendee experience.
The right event app can make your next conference or meeting more interactive and engaging for all participants. If you are looking for a dependable event app, then you should try out WebMOBI. It is an all-in-one solution for event planners. It contains all the engagement tools such as Live Quizzes, Live Q and A, LivePolls and Survey, and Word Clouds, and also facilitates live stream production. You can opt for the WebMOBI event app online registration for attendee registrations. Learn More.
Conclusion
In conclusion, incorporating livepoll into both on-site and virtual can be an extremely valuable tool for gathering feedback and increasing engagement. By following the tips outlined in this article, you can make sure that your livepolls are effective and help to make your meetings more productive.
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by webmobi | Oct 4, 2021 | Blog, Employee Engagement, event management, Virtual Events
Attending a hybrid event can be an excellent way for attendees to glimpse different aspects of the industry. By engaging with the audience, organizers can ensure that everyone involved in the event has a positive experience. Audience engagement can take many forms, including questions and discussion during sessions, interacting with guests and exhibitors, and providing feedback on the event. By engaging with attendees, organizers can create a more enjoyable and informative event.
Importance of audience engagement in virtual and hybrid events
The way we work is changing. Meetings, in particular, are evolving. Traditionally, meetings were held in person, with everyone in the same room. But now, with technology making it possible to connect with people from all over the world, meetings are becoming more and more hybrid – a mix of in-person and online interactions.
Audience engagement is important in hybrid meetings because it ensures that everyone has an opportunity to participate in the conversation. It also helps to keep the meeting on track by ensuring that everyone is paying attention. Some people may be hesitant to try this type of meeting, there are actually many benefits to audience engagement in hybrid meetings. Here are five of them:
1. Increased Engagement: One of the biggest benefits of using a hybrid meeting format is that it can lead to increased engagement from participants. By incorporating both online and in-person elements, you provide participants with multiple ways to participate and contribute to the discussion. This can help keep people engaged and interested in the meeting.
2. Improved Performance: One of the biggest benefits of using a hybrid meeting format is that it can lead to improved performance. If a meeting has participants who are more engaged, you can expect them to provide better answers and more accurate information.
3. Increased Knowledge Transfer: The use of a hybrid meeting format can help to increase knowledge transfer among participants. By incorporating different mediums, such as video, webinars, and presentations, you provide opportunities for people to learn from experts in their field.
4. Improved Outcomes: By giving participants more opportunities to contribute, you can improve the quality of the meeting. This is particularly true if the meeting is a brainstorming session or a problem-solving session. If everyone has a chance to share their ideas and thoughts, the meeting can end up with better results and more actionable items.
5. Greater Participation: In addition to increased engagement, hybrid meetings also tend to result in greater participation from attendees. This is because attendees are offered the opportunity to contribute and participate in the meeting by using digital tools, such as online chat and social media. When you combine these elements with in-person meetings, it creates an environment where participants feel more comfortable sharing their thoughts and ideas.
Audience engagement strategies for event planners
As an event planner, you know that engaging your audience is key to a successful event. But what are the best ways to do that? There are a number of audience engagement tools and strategies at your disposal. Here are a few of them:
1. Build your brand: Make sure your event is well-branded. Your logo and other branding elements should be everywhere in, from the invitations and social media platforms to the stage set-up. This will help create a unified look and feel for the event. It is the first step for achieving business goals through your event.
2. Social media activity: Us social media to engage your attendees before, during, and after the event. Post updates about the agenda and speakers, and encourage attendees to share their thoughts and experiences on social media using hashtags. Social media activity will help you gain even more of your audience’s attention.
3. Website: Create a mobile-friendly website for your event. Not only will this help you promote the event in the future and in event management, but it will also give attendees an easy way to RSVP and find directions to your event platform.
4. Give a reason: Give attendees a reason to attend your event. Start by making sure that the speakers and content are compelling (or just plain fun). Then make sure that the event is engaging and interactive. It is an important step for your event success.
5. Audience interaction: Create event engagement by giving opportunities for interaction between attendees and speakers as it is crucial for the event success. This can be done by setting up Q&A sessions or by having participants vote on questions for the panelists.
6. Live streaming: Consider incorporating live-streaming into your event. This allows you to reach a wider audience while maintaining high-quality content.
7. Mobile event app: Create an app that can be used by attendees after the event is complete.
7. Promote: Enlist the help of influential bloggers to help spread the word about your event. Bloggers who have attended similar events before can share their experiences with other influencers in their networks. This will help increase your event’s visibility and perceived quality which will boost event engagement and lead to event success.
Tools for boosting onsite and virtual audience interaction
Every event planner needs to come up with some way or the other to engage both of their onsite and virtual audience in the event platform. This will make the event more vibrant, fun and also a good learning experience.
In order to improve audience engagement, we need to keep up with time and use various tools and ideas to improve engagement during the event. Consider trying out these 5 most used tools to improve event engagement and audience interaction in your hybrid events.
Live Polls
Audiences today crave engagement. They want to feel like they are a part of the conversation, and that their voice matters. Live polls are a great way to encourage attendee engagement and participation. They are simple to use and can be incorporated into presentations in hybrid events.
Live polls are an easy way to get virtual audience feedback. You can ask questions about anything ranging from what people think of your presentation to what kind of ice cream they like best. The results of the poll can be displayed in real-time, so everyone in the audience can see them. It can be helpful in achieving business goals and also, it helps in increasing the attendee engagement and encourages them to participate in the discussion.
Live polls are also a great way to gather data. You can use them to poll your audience on a variety of topics, and the data can be used to help make decisions about future projects or products.
Live Quizzes
Live Quizzes can boost attendee engagement in hybrid meetings. In a world where people are constantly glued to their phones, it can be difficult to get their attention during a meeting. However, live quizzes can be a fun and engaging way to boost attendee engagement in hybrid meetings and hybrid events.
Live quizzes can keep participants engaged and help to ensure that everyone is paying attention. They can also be a great way to test knowledge and learn new things. In addition, live quizzes can be used as a tool for team-building. Participants can build relationships and teamwork skills by working together to answer questions.
Gamification
Gamification techniques are being used more and more as event engagement activities in hybrid events. These techniques, which use elements of game-playing to engage people, can be used to make learning more fun, motivate people to participate or reward them for their efforts.
While gamification is not a new concept, it is being used in new and innovative ways to engage audiences in a variety of settings. Fun contests can be conducted during events to make it more interesting, it helps to build the interest of the audience. Treasure hunts, quizzes, and other contests are some examples. Points can be rewarded to the winners which can be converted into some rewards. A leader board can be arranged and shown on the big screen.
Virtual event planners should try conducting fun quizzes as well. It adds some fun elements and also helps them to enjoy the event. This kind of fun activity can be scheduled properly. Awarding points is a great idea to encourage some light-hearted friendly competition.
Live Q and A
Interacting with the audience during an event helps create more engagement. Conducting question and answer sessions during live streaming sessions gives the chance to the audience to put forth their options or doubts. Live Q and A is one of the popular virtual engagement activities.
It helps in making the session interactive. Also conducting such sessions during live streaming sessions makes it easy to answer the questions as the question that is being answered can be highlighted and shown on the big screen so that people know which question is being answered.
Upvoting of questions can be introduced so that the question that has the most votes can be answered in case of a shortage of time. All the questions can be displayed as well but in case you want to show only the relevant ones, moderation is also an option. https://thedentallounge.com Inappropriate questions can be filtered this way and only the relevant ones can be displayed on the big screen.
Live Streaming
Live streams can boost audience engagement and help make hybrid meetings even more productive. When done well, live streaming can keep everyone in the meeting connected and engaged.
Live streams can also help to bridge any gaps in communication or understanding that might occur when some participants are in person and others are remote. Live streaming can also help to ensure that everyone has an equal opportunity to participate in the meeting.
You can give presentations, demonstrations and more. It can help in connecting with the audience better through video conferencing. On top of this, in your video conferencing you can use interactive tools and features like live polls, quizzes, and Q&A sessions can be conducted during a live streaming session so that more engagement is there and also attain real-time employee feedback.
Live streams can be used during virtual events and community engagement as well. We have limited options when we are conducting virtual events because of the lack of face-to-face interaction but the live streaming sessions can provide a pretty close experience.
Why should you use event management software?
When it comes to event planning and event management, whether they are small or large, professional or personal, using event management software can make the process a lot easier.
Here are some major reasons why you should consider using event management software for your next event:
1. Event management software can help you keep track of all the details involved in planning and organizing an event.
2. It can help you stay organized and on schedule leading up to the event and during the event itself.
3. It makes it easy to create invitations and manage RSVPs.
4. It is easy to make changes and updates to the event once it’s in progress.
5. It allows you to create a more effective follow-up campaign after the event so that your attendees have a better experience and are more likely to recommend your events to others.
6. It allows you to send out follow-up emails and reminders to attendees regarding any last-minute changes or cancellations.
7. You can use it to upload photos, videos, and other media directly from your mobile device.
8. It provides a central place to store all your important event documents and information.
9. It can help you generate reports after the event detailing who attended, what was served, etc.
10. It can help you take advantage of social media tools like Facebook and Twitter to get the word out about your event.
WebMOBI is the all-in-one event management platform you will need for successfully conducting your hybrid events. This event management platform has got all the tools you will need for boosting audience engagement such as Live Polls, Live Q and A, Live Quizzes, Live Streaming, and many others at a budget-friendly price.
It is the complete event app that helps you with registration, tracking, audience engagement, live streaming, video conferencing, social media promotions, and many others. You need not have technical expertise for using it. Tap to learn more.
Importance of mobile event app
There are a number of reasons why your business should consider having a mobile event app to conduct events. Having a mobile event app is a great opportunity for event success as it can simplify event management.
– Registration: it can help to simplify the registration process for attendees. With a mobile event app, they can register for your event quickly and easily right from their phone or tablet. This also eliminates the need for them to print out a registration form and brings down your overall event costs.
– Driving engagement: A mobile event app with a wonderful user interface and great event content can help you to better engage with your attendees. You can use it to send out push notifications with important updates or even send out polls and surveys during the event. This gives you valuable feedback that you can use to improve future events.
– Interactive conferences: A mobile event app makes it easy for attendees to connect with each other. Interactive conferences and meetings are made possible.
Guidance for a successful event
Hybrid events combine the best of both worlds – online events and offline events. They provide opportunities for people to connect with each other and exchange information in new ways. If you want to make your hybrid event successful and boost community engagement, follow these tips:
1. Plan well in advance. The more time you have, the better. Know your event goals. Deciding the event goals prior to the event will help you plan well the event content for driving engagement.
2. Choose the right tools for offline and online event success. There are a lot of event technology tools out there, so do your research and find the ones with a friendly user interface that can give an amazing user experience and contribute to conducting a successful event.
3. Involve the people who need to know. If you want people to participate, it’s important to have them involved from the beginning.
4. Make the event content easy and convenient for participants.
5. Have a good sense of humor and stay positive!
6. Know your offline and virtual audience. Make sure they are able to use the tools you’ve chosen as well as any social media platforms they may be using. Don’t make it one-size-fits-all.
7. Keep it simple. You only need to use the event technology that will help you reach your goals.
8. Don’t forget about your offline audience along with your virtual audience! It is important to let them know what is going on with the event so they don’t feel left out.
9. Create a schedule and stick to it. This will help keep everything running smoothly and on track.
10. Make use of interactive tools for interactive conferences and for driving engagement. Facilitate interaction among attendees through interactive tools. The more engaged they are, the better the user experience will be for everyone involved and it is also beneficial for future events.
Multistreaming is emerging as an event engagement tool
Multistreaming is emerging as one of the most popular event engagement tools. Multistreaming is live streaming to multiple platforms at the same time. This can be done with different software, but the most popular way to multistream is with social media platforms like Facebook Live, Twitter, Twitch, and Youtube, along with other video hosting platforms such as Google Meet, Microsoft Teams, and the Zoom virtual meeting platform.
When an event is happening, there are many people who want to watch it. But, not everyone will be able to be in the same place at the same time. Multistreaming solves this problem by allowing people to watch from anywhere in the world. They can choose to watch it on social media platforms and other online video hosting platforms such as Microsoft Teams and the Zoom virtual meeting platform.
Multistreaming has become a popular way for companies as it provides a great opportunity to host hybrid events. By live-streaming different parts of the event to different social media and video hosting platforms, organizers can reach a wider audience and create a more engaging experience. There are many benefits to multistreaming in hybrid events. Here are a few:
1) Multistreaming allows organizers to reach a wider audience. Different parts of the event can be streamed to different platforms, reaching people who would not have been able to attend in person.
2) Multistreaming creates a more engaging experience for attendees. Viewers can choose which stream they want to watch, giving them more control over their experience.
3) Multistreaming is cost-effective. Streaming multiple parts of an event simultaneously is more affordable than live streaming the entire event.
Conclusion
In conclusion, by following the tips and guidelines highlighted in this article, event planners can greatly improve audience engagement and create a more successful event. Increased engagement will result in a more enthusiastic and engaged audience, which is what every planner strives for. So, use these tips to your advantage and get ready to see some amazing results!
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by webmobi | Sep 20, 2021 | Blog, Employee Engagement, event management, Technology, Virtual Events
Virtual events have become increasingly popular in recent years. They allow businesses and organizations to interact with their customers and employees from anywhere in the world. They are also a great way to promote your company and attract new customers. However, conducting a successful virtual event can be challenging.
In this article, you will learn important tips that will be useful for event planning and conducting a successful virtual event.
What are virtual events and why are they becoming more popular?
As technology advances, so do the ways in which we can connect with people around the world. One of the newest and most popular ways to connect with others is through virtual events. Virtual events are online gatherings that allow people from all over to come together to participate in a common activity. There are many reasons why virtual events are becoming more popular.
Hosting virtual event is an excellent way to reach a large audience without having to leave the comfort of your office. Plus, it’s a great way to connect with potential customers and partners from all over the world.
1. Cost-effective: Hosting Virtual events is more cost-effective than physical events. You don’t have to pay for travel or lodging costs to go to your target audience. You can reach a larger audience without having to leave your office.
2. Convenience: Virtual events are more convenient for participants.
3. Event management: You can use virtual tools to manage all your event details, such as registration and communication.
4. Ease of planning and organizing the live event: Virtual events require less planning and less effort to organize. With the help of our website, you can easily create a schedule for the entire process from promotion to follow-up activities.
5. Virtual event platform: Virtual events can be held anywhere in the world because of the virtual event platform. You don t have to worry about who will be able to attend or where you should hold your event.
Importance of virtual event planning
When it comes to event success, planning is key. But what happens when you can’t be there in person? Enter virtual event planning for event success. By using event technology, you can still be a part of the action, no matter where you are in the world. Here are just a few good reasons why virtual event planning is so important:
1) You can reach a larger audience.
2) You can save money on travel and accommodation costs.
3) You don’t have to worry about weather conditions.
4) You can still interact with participants.
5) You can get more out of your event budget.
6) You can create a more personal experience for participants.
How to plan a successful virtual event
Virtual events have become increasingly popular in recent years as a way to connect with customers and partners without the need for expensive travel. By following a few simple steps, you can ensure that your virtual event is successful.
– Goal: First, determine your goals for the event. What do you hope to achieve in the event platform?
– Target audience: create a plan for how you will reach your target audience. Plan to advertise the event well in advance, and make sure that the logistics are in order so that the event attendees can easily join in.
– Content: Consider what type of content you will offer to the event attendees, and make sure that it is engaging and relevant to your target audience.
– Practice: Test the technology ahead of time to make sure that everything runs smoothly on the day of the live event.
Ways to market your virtual event
Virtual events and hybrid events are becoming a popular way to connect with customers and partners. By using webinars, you can reach a large audience without having to leave your office or travel. Here are four tips to help you market your virtual event:
– Event strategy and marketing plan: Start by creating a strong marketing plan. Your plan should include the goals of your event, the target audience, the engagement tools, and the strategies you will use to reach them for event success.
– Social media: Use social media to promote your event. Sites like Facebook, Twitter, and LinkedIn offer great opportunities to reach potential attendees. You can also create a message board that allows you to reach potential attendees.
– Advertisement: Use media to promote your event. You can advertise in places like newspapers, magazines, and even radio and television stations. Consider advertising on the internet and in outdoor formats. Outdoor ads are a great way to reach potential attendees. You can also use billboards or even posters to advertise your event.
– Email marketing: Send email invitations to your contacts list. Make sure to personalize each invitation and provide clear information about the event.
Tips for keeping the audience engaged
– Website for the virtual event:
Having a website dedicated to the event is the first necessary step in order to ensure the virtual event happens. It can be used to promote the event, and it is also where interested potential attendees can register for the event.
All the details including the agendas, speakers, and information regarding the event should be easily accessible here so that visitors don’t feel lost. Simplicity should be the key focus when making an event website for the live event as well as the upcoming events..
– Simple registration process:
Registration is one of the most important steps when it comes to events. Whether it is an in-person event or a virtual event, people need to register themselves in order to attend the event. Preferences, information, and payments can be submitted here.
The registration process should be made straightforward and easy to go through, It should be made in a way that payments made are secure. Not all the attendees are tech-savvy and we don’t want people to be abandoning the idea of attending the event because of a frustrating registration experience.
– Simple check-ins: The check-in process should be designed focused on simplicity and security as well. It should be fast, seamless, and accurate for different categories via name, e-Ticket, QR-code, or on-site registration. Face check-ins or app check-ins can be enabled to make the process easier.
-Proper guidance: Not everyone is familiar with virtual events and hybrid events. It gained prominence after the pandemic hit us and it involves technology, a lot of event technology. This is why proper guidance, emails, and instructions need to be sent out to people involved in the event. This will make sure the event runs smoothly.
– Reduce chances of technical difficulties of the event technology:
Both virtual events and hybrid events depend on the event technology. A lot of technical issues in the event management software can happen. Proper care needs to be given and the right skill needs to be applied in order to ensure that technical difficulties of the event technology are reduced to the minimum. Double-check the event management software before giving it the “go” signal.
– Audience Engagement Tools:
Live polls can be conducted during virtual meetings either during a live streaming session, video conferences, or a speaker session. This will help in understanding the audience better and increase engagement. The feedback can be collected and used to make better decisions in the future.
Ratings, rankings, and other opinions can be collected to better understand how the event is doing and how it can be improved. This also creates engagement and can make the event very interactive and fun for the audience. Q&A sessions can be conducted to make the event more interactive as well.
People can ask questions to the speakers and get their answers. This gives both the virtual events and the hybrid events a human touch and keeps the audience engaged on the big day which otherwise would be very mechanical and boring. The questions can be moderated and displayed on the big screen to make them much more impactful and interesting.
– Mobile event app:
In this day and age, it’s more important than ever for event planners to have a mobile event app for virtual event planning and event success. Below are four good reasons why you should have such an app:
– A mobile event app can help keep attendees organized and event management is easier. The app can be used to create a schedule of events, map out the venue, and provide information about speakers and exhibitors.
– A mobile event app can help promote the event. The app can be used to send push notifications about upcoming events, registration deadlines, and even last-minute changes.
– A mobile event app can make networking easier with the target audience and contribute to event success. The app can be used to post announcements about upcoming events and important information through images and blog posts.
– A mobile event app can help generate interest in an event.
– Gamification:
Participation can be gamified during the event. Fun contests or quizzes can be conducted during the event and points can be awarded for participation or doing well in the contests. A leader board can be arranged and that can be shown on the big screen to announce the winners. This will make the event stand out and be a lot of fun for the audience.
– One on one video conferencing tools:
There are many benefits to using one on one video conferencing tools during virtual events. First and foremost, it allows for face-to-face communication. This is especially important when there is a need for collaboration among participants and to increase engagement as a part of the event strategy.
In addition, it can help build relationships among participants who may not have had the opportunity to meet in person. Another benefit is that it can help reduce any feelings of isolation that remote participants may experience.
– Live streaming:
When it comes to virtual events, live streaming is one of the most important aspects. It allows people to connect with each other in a real-time setting, fostering a sense of community and connection that is key to any successful virtual meetings and events.
Additionally, live streaming can help create a more engaging virtual events experience for participants, keeping them interested and involved throughout the entire event.
– Proper Conclusion:
After conducting engaging virtual events, the conclusion should be proper and meaningful. A proper announcement can be given to the attendees announcing the end of the event. We don’t want an event to end all of a sudden because of technical issues. A thank you message can be displayed on the screen, and farewells can be given properly in order to make it worthwhile.
– Creative excellence:
Virtual events are different from physical events. It can take many different forms, from live webinars and online video conferencing to interactive product demos and social media campaigns. Whatever the format, the key to success is always the creative excellence of the person. That means coming up with new ideas for content, blog posts, speakers, sponsorships, and interactive activities for the big day that will keep participants engaged and help you conduct a successful virtual event.
Conclusion
In conclusion, by following the tips provided in this article, you can conduct successful virtual events that are both informative and engaging for your audience. By using technology to its fullest potential, you can create an experience that feels personal and connected, despite people being in different locations. So go ahead and start planning your virtual event today!
by webmobi | Sep 6, 2021 | Employee Engagement, event management, Technology, Virtual Events
Webinar software is an essential tool for business owners who want to increase their customer base. Running a successful webinar in 2022 begins with understanding what makes them successful now. This guide will provide information on the most important factors of a webinar and how to implement them to make your event a success. Topics covered will include audience engagement, content strategy, moderator training, and more.
Webinars are also a great way to connect with customers and influence their decision-making. They provide an opportunity for customers to learn more about the company and its products or services. In this article, you will get to know the important factors of a webinar.
Introduction: Definition of a webinar and why should you consider it?
Webinars are a powerful way to connect with your audience and share your message. They are live, interactive video broadcasts that allow participants to ask questions and participate in the conversation. Webinars can be used to promote products or services, teach a new skill, or build relationships with potential customers.
Webinars are a valuable way to connect with potential and current customers, and to promote your products or services. They’re also a great way to train employees or partners. Here are four reasons to consider conducting a webinar:
1) They’re cost-effective. Webinars don’t require travel or lodging expenses, and they can reach a large audience at once.
2) They’re convenient. Participants can attend from anywhere in the world with an Internet connection.
3) They’re engaging. Interaction features, such as polling and chatting, keep participants who attend webinars, engaged and interested.
4) They’re versatile. Webinars can be tailored to serve a variety of needs, from promoting a new product to providing training for employees.
Webinars can be used for educational purposes by professors, professionals, and anyone who wants to learn something new. Webinars for educational purposes are hosted online and usually last an hour. They can be interactive, with participants able to ask questions, or they can be presentation-based.
Types of engaging webinar formats
Webinars are a fantastic way to engage with a group of people, and there are many different types of webinar formats that can be used to engage an audience.
1. Interview webinar format
The webinar format is becoming increasingly popular for job interviews. In a webinar interview, the recruiter and the candidate communicate through a video call instead of in person. This format has many advantages for both parties.
First, the recruiter can screen candidates from all over the world without having to travel. This is especially helpful for companies with a global reach. Additionally, the recruiter can assess the candidate’s communication skills and body language in real-time.
Second, the candidate can interview with any company, anywhere in the world. This eliminates the need to relocate or fly to another city for an interview. The candidate can also take advantage of job opportunities that are not available in their local area.
Finally, both parties have more time to prepare for the interview.
2. Ask me anything Webinar:
An Ask Me Anything (AMA) webinar is a live online event where the host responds to questions from participants. The questions can be about anything, and the host is typically a subject matter expert in the topic of the webinar.
The appeal of an AMA webinar is that it offers a unique opportunity for participants to get answers to their questions from a subject matter expert. In addition, AMA webinars are typically interactive, with participants being able to ask questions of their own. This makes for a more engaging experience for all involved.
3. Panel discussion webinar:
Panel discussion webinars are a great way to get expert insights on a particular topic. A panel of experts will discuss a chosen topic and take questions from participants. This format is great for getting insights from a variety of experts and for learning about different perspectives on the same issue.
4. Case Study Webinar:
Case study webinars are a great way to learn from the experiences of others. In these webinar platforms,, participants discuss a case study they have experience with. This can be a great way of audience interaction and it helps to learn from others’ mistakes and successes. The case study webinar can also be a great way to get help with a specific problem you are experiencing.
5. Online Event Webinars
These type of webinars are a type of online event that allows participants to view and listen to a presentation in real-time. They can be used for training, marketing, or other purposes. In order to participate in a webinar, you must first register and then attend the event at the scheduled time. You will usually be able to ask questions of the presenter either through a chat box or by telephone.
6. Expert debate webinar
An expert debate webinar platform is an online event where two or more experts debate a particular topic. The participants are usually pre-selected and the debate is moderated by a third party. Expert debate webinars can be used to educate people about important issues, generate discussion, and help people make informed decisions. They can also be used to promote products or services.
Most important factors for choosing the perfect webinar software
Adhering to a checklist – To choose the perfect webinar software, making a list of specifications and features that you require from the software will be ideal. This way, you can browse through the various platforms and eliminate them based on their lack of features, this also saves time and makes the process more effective.
Some crucial items to include in a checklist for purchasing a webinar software are as follows:
– Does the webinar software allow two-way engagement and interaction? Does it support Surveys and Live Polls?
– Do the webinar software have interaction features?
– Is the webinar software user-friendly and easy to navigate?
– Is there a free trial option?
– Does the webinar software have a downloadable application? Can the webinar software be used in a browser? Is it compatible with all browsers?
– Does the webinar software offer any other lead generational tools?
– Does webinar software show analytics? What all does it show?
– Does the webinar software exceed the budget?
– Did the webinar software glitch in the demo?
– Does the webinar software support the presentation tools?
– Does the webinar software give an effective user experience?
– Does the webinar software have automated reminders and other options in the calendar?
Important things to consider in a webinar
1. Understanding the Objective and the Process
Objectives – To generate leads for the webinar, the purpose must be clearly understood. Understanding what the attendees are gaining out of it, if they are the end-user, the buyer, or both, how many leads to generate, and how to find out if the webinar was successful.
Target Audience – To properly structure the content of the webinar so you can successfully influence your attendees, it is essential to understand the target audience. A suggestion is to create a buyer persona and to also keep key questions such as their age range, demographic, characteristics, their position in the company, in mind.
Format – Deciding on a format for the webinar will ensure things run smoothly, firstly it consists of deciding on a host, the number of hosts, and the duration. It also consists of heavy scheduling and deciding a time that is convenient for all the speakers and organizers. Any other additional content required can be added to the format for conducting a successful webinar.
2. Promotion
One obvious way of promotion is to use emails, and other social channels and network with people to get the word out, but there are various other efficient ways to market the webinar.
– Relevant Topic – To successfully implement this, you need to have understood your target audience. The webinar topic should be timely and relevant at the same time. Once the audience is clear, research can be conducted to narrow down what kind of words they use and topics the audience is interested in and this can be incorporated into the marketing material. Strong Search Engine Optimization strategies need to be implemented.
– User-friendly Registration Page – The page where potential audience members register needs to be easy to navigate and catered to them, therefore it helps to completely understand the audience and implement SEO to make it engaging for them. The website also needs to provide the qualifications and certifications of the speakers. To increase traffic, the registration page needs to be advertised in a newsletter, advertising campaigns can also be created and channels such as Google ads can be utilized.
– Automate Reminders – A very simple way of ensuring the audience members attend the event is to make it extremely easy for them to do so, sending email reminders to the email addresses of the potential participants to attend the webinar and sending calendar links that they can add to their calendars will make attending your webinar a task that takes one click for the audience, increasing their chances of attending. It is a simple but effective way to ensure attendance.
3. Hosting a webinar:
Hosting interactive webinars is a great way to connect with potential and current customers. They allow you to demonstrate your product or service, answer questions in real-time, and create a connection with your audience. By hosting an interactive webinar, you can show your potential and current customers that you are invested in them and their success.
4. Following Up:
A follow-up is also a part of the process of conducting a webinar, various strategies can be implemented for a webinar follow-up. Sending a follow-up email is always a useful way to maintain a good relationship with the participants, following up with customers to maintain a stable relationship with them, also follow up with those who registered for the event but didn’t attend it and seeking their insight. Conducting a survey and asking for suggestions and room for improvement is also very crucial.
Guidelines for conducting a successful webinar
How can you make sure your webinar is successful? Follow these tips and tricks:
1. Start by planning your webinar content. Decide on the topic, the date and time, and the length of the webinar.
2. Create a strong agenda. Your agenda should be clear and concise, and it should outline what participants can expect to learn during the webinar.
3. Conduct a pre-meeting or call to introduce yourself and your company before moving forward with the webinar. This helps the participants understand who you are, what you do, and how they can benefit from attending your web conferencing.
4. Build the webinar content into a training program. If you can incorporate some of your company’s or client’s best practices, make sure to include them in your presentation.
5. Prepare for the questions that might arise during the web conferencing.
6. Use a webcam to allow the participants to see you in the web conferencing.
7. Promote your webinar. Send out invitations to potential participants, and post information about the webinar on your website and social media pages.
8. Make sure your presentation is well-organized and easy to follow. Use visuals to help explain your points, and keep your talk brief and on-topic to give the attendees an outstanding user experience.
Digital marketing techniques for promoting a webinar
In a world where digital marketing is king, webinars are one of the most powerful tools in your arsenal. But how do you make sure that your webinar is a success? By using some of these content marketing promotion techniques for a successful webinar strategy and brand recognition:
1. Search engine result page: Create a strong headline that will grab attention. Make sure to include the key points of the webinar content in the headline, and use keywords that will help it rank higher on search engine results pages.
2. Email: Develop a strong email campaign to promote web conferencing. Start by creating an attractive graphic that will entice people to click on it, and make sure to include a clear call to action. Write a catchy subject line, and be sure to personalize the email as much as possible. Email can reach a broader audience and increase the number of webinar registrations. Sending email reminders is also a good idea for helping the potential audience in decision-making.
3. Social media: You can also promote your webinar on social media. You can post about it on your company’s Facebook page, tweet about it, and include it in your blog as a content marketing strategy.. You can also use social media to drive people to sign up for your webinar. For example, you can post a graphic that encourages people to sign up for your webinar and provides a link to the webinar registration page.
Before moving forward with your plan to host a webinar, there are a few pieces of the necessary equipment that you will need in order to make sure your presentation goes smoothly.
1. Computer: You need a computer with a good internet connection that is capable of running the webinar software. This could be a desktop or laptop computer. Make sure that your computer has adequate memory (RAM) and storage space to run the software without any glitches.
2. Microphone: You will also need a webcam and microphone so that you can be seen and heard by your audience.
3. Presentation Tools: If you plan to show slides or videos during your presentation, you will need software that allows you to do so, such as Microsoft PowerPoint or Adobe Acrobat Reader. Whether it is a free or a paid webinar, you will need to have accurate presentation tools.
4. Quiet Background: You’ll have to make sure you have plenty of room to move around and that there’s no background noise that could interfere with the audio quality of your webinar.
5. Webinar Software: You’ll also need software that allows you to share your screen with participants.
Conclusion
In conclusion, webinars can be a great marketing and communication tool if used correctly. The most important factors to consider when planning and hosting a webinar are the target audience, the content, and the delivery method. With careful planning and execution, a webinar can be a valuable part of your marketing strategy.
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by webmobi | Sep 1, 2021 | event management, Blog, Employee Engagement, Technology, Virtual Events
The events industry is evolving at an unprecedented pace, and businesses are starting to take notice. In fact, a study by EventMB found that 72 percent of event professionals believe that virtual and hybrid events will become the norm beyond 2022. And it’s easy to see why. Virtual and hybrid events offer many benefits over traditional events, including cost savings, scalability, and flexibility.
Additionally, with new technologies becoming mainstream, the organizers create more immersive experiences and connect with a wider audience. As a result, companies and organizations will be able to generate more leads and sales opportunities through events that are more interactive and engaging. In addition, future customers will be more likely to invest in products or services if they can see how those offerings fit into their overall lifestyle. Consequently, virtual and hybrid events are poised for explosive growth in the coming years.
Introduction: The growth and monetization opportunities with events
In 2022, virtual and hybrid events will offer awesome monetization opportunities. According to industry experts, this was due to the increase in internet speeds, the popularity of social media, and the rise of live streaming. In fact, a study by Event Manager Today found that 77% of event professionals believed that virtual and hybrid events would play a major role in their business growth over the next five years.
Why were virtual and hybrid events so popular? First and foremost, they allowed people to connect with each other in ways that were never before possible. Thanks to social media, people could share their experiences with others in real-time, creating a sense of community that was impossible to achieve at traditional events. Additionally, virtual and hybrid events were more cost-effective than traditional events. They allowed people to save on travel costs, hotel costs, and food costs.
How should you monetize your virtual and hybrid events?
The events industry is booming, with new events being created every day. However, many event planners are not taking advantage of one of the most valuable opportunities available to them: monetizing their events. Monetizing your event means that you are able to generate revenue from it, which can help cover costs and make a profit.
It will help you to better understand your attendees and what they want. This information can then be used to create a more effective marketing strategy and develop brainstorming session ideas for those who attend events. It can also help you to improve the overall quality of your event for attendee engagement and give the attendees an amazing event experience.
Benefits of hybrid events
It seems that almost every industry is finding new and innovative ways to generate revenue in the digital age we live in. The event industry is no exception, with a growing trend of monetizing virtual and hybrid events in order to generate revenue. While there are many benefits to monetizing virtual and hybrid events, here are just a few:
1. Generate Revenue – One of the biggest benefits of virtual and hybrid events is that it can generate revenue. By hosting an event online, you can open up your event to a larger audience, which can lead to more registrations and higher profits.
2. Greater Reach – Another benefit of virtual and hybrid events is the greater reach they offer. With an online event, you can tap into audiences all over the world who may not have been able to attend your event in person.
3. More Control – Another benefit of virtual and hybrid events is the fact that you have more control over the event. With an offline event, there are many things you will not be able to control, including weather, traffic, etc.
4. Flexibility – With virtual and hybrid events, you can adjust your event to your needs and may even be able to change the day of the week or time of day that is most beneficial for your participants.
5. Lower Costs – While the number of attendees at virtual and hybrid events is low, you can still make money from them since they tend to cost less than real-life events.
6. Efficiency – The biggest benefit to monetizing virtual and hybrid events is the efficiency they provide. By hosting your event online, you can cut down on costs associated with travel and lodging for attendees.
Factors to consider for monetizing an event
Before monetizing virtual events or hybrid events, there are a variety of factors to take into account by the event organizers. The first step is to determine what type of event it is – virtual events or hybrid events. Virtual event hosting refers to the online event format, where the events do not require attendees to travel to a physical location. A hybrid event is one that has both physical events and online event formats.
The next step is to determine the target audience for the event platform. Once this is known, it’s much easier to decide which monetization methods will work best. For example, if the target audience is businesses, then sponsorships and advertising would be good options for the event organizers. If the target audience is consumers, then ticketing and merchandising would be more suitable methods of monetization with a big advantage.
It’s also important to consider the cost of producing the event and whether or not there will be any revenue shortfall.
How to monetize your hybrid events
Virtual and Hybrid events also allow the organizer to connect to sponsors, partners, and exhibitors. It also allows the forming of valuable connections with attendees. This article aims to change any preconceived notions about monetizing virtual and hybrid events.
To understand how to monetize these events, we first need to understand the current business model, there are four types of participants in the event:
– Exhibitors
Exhibitors are a very important part of any event. They provide the products and services that make the event possible. Without exhibitors, there would be no event. Exhibitors come from all over the world to participate in events. They have a variety of products and services to offer attendees.
– Attendees
Event attendees can be anyone from the general public to people who work for the company hosting the event. They might be volunteers or people who are being paid to attend. Event participants can include the people who plan and organize the event, as well as the vendors who provide goods and services.
– Speakers
Events vary in size and purpose but often include weddings, corporate events, award ceremonies, and other milestone celebrations. The role of an event speaker is to entertain and engage the audience, delivering a memorable speech that will be remembered long after the event has ended.
– Sponsors
Sponsors may be individuals, groups, or businesses. Sponsorship of events has become a common way for organizations to promote their products or services, create brand awareness, and convert leads. In return for their support, sponsors may receive advertising and marketing opportunities, such as product placement or logo displays. They may also be given the opportunity to meet and network with potential customers and convert leads.
People generally attend events for three reasons
– Learning something new
– Gaining new business leads
– Networking
A crucial thing to note about the monetization strategy is that the sponsorship plan and exhibitors must be given prime importance, integrating familiar features of event technology to showcase the sponsors and exhibitors adds more value to the sponsorship.
Several faults can be found with this business model, for instance, the organizers are not selling the outcome, they are capitalizing on the process. They should instead focus on the qualified leads that the exhibitors take home because then the exhibitors will know if the cost of lead acquisition is worth it.
Another important thing to note for monetization is to increase the number of participants. One of the easiest ways is updating the content of the live events and coming up with new prospects so that more attendees can join the event, using social media effectively, monetizing the channel marketing efforts, and making sure the attendees get to engage all the time for enhanced event experience, understanding attendee patterns and setting goals accordingly, acquiring leads online for the attendees.
Monetizing techniques of hybrid events
1. Sponsoring Profiles and Groups
Having company profiles will allow the attendees to have a comprehensive understanding of the event, the sponsors, the exhibitors, and the partners. The attendees can also learn about the company in detail. Including important details in your sponsorship kit such as contact details also allows for networking and they can contact the exhibitors after the event.
Organizing these profiles into sections or categories can help distinguish the relevance of the individuals to the attendees. Other things that can be displayed as a part of your sponsorship kit can include sponsorship tiers and exhibitor listings.
2. Sponsor Banner Ads
This captures the attention of the attendees and should be ideally included in sections that receive traffic on your website or other virtual spaces. This is an opportunity to promote the brand and can also help sponsors measure their ROI.
In order to find sponsors, you’ll need to create a sponsorship plan with a package that outlines the benefits of sponsoring your event. The package should highlight the reach of the event, as well as the demographics of your audience.
3. Sponsor Widgets
Another way to capture the attention of the attendees is by employing home screen widgets. The attendees can conveniently access the event information and peruse the company profiles as well as the virtual exhibitor booths.
4. Connections
Connecting on virtual platforms might seem inconvenient but in reality, there are more attendees for virtual events than those for in-person events as there are no geographical limitations. The company profiles will allow the attendees to receive contact information and they can network with each other at their convenience.
5. Virtual Exhibitor Booths
This attempts to create the same experience that exhibitors and sponsors try to achieve in physical events. This will require the creation of profiles that provide the necessary information about the company to the attendees.
The exhibitors will also be presenting either through live broadcasts or through pre-recorded content. The attendees can be guided to the demonstrations and sponsored sessions through links.
6. Gamification
Integrating gamification is one of the easiest ways for the attendees to network with particular sponsors or exhibitors at the event. Gamification includes challenges that reward the attendees, this acts as an incentive to visit more profiles, attend a demo, meeting a company representative. Prize packages can also be included to increase participation and motivation amongst the attendees.
There are many ways to increase monetization, the prime objective here being to showcase the sponsors, partners, and exhibitors at the events. Introducing gamification elements, virtual exhibitor booths, and integrating robust company profiles is a guarantee for success.
7. Merchandize sales
Merchandise sales can be a great way to monetize your virtual events and hybrid events. By selling branded products, you can not only generate revenue but also create excitement and buzz around your event. In order to maximize profits, it’s important to choose the right merchandise and market it effectively. Make sure you have event management software in place for taking orders and processing payments. This can be done online or offline, depending on your preferences and also the features of the event management software.
8. Event Registration
A good monetization strategy in the hybrid model live events is to offer event registration options that include attendance at both in-person and virtual events. This allows participants to access events and to get the most out of their investment since they can attend the sessions that are most relevant to them while still having the opportunity to network with other attendees face-to-face or through the virtual events hosting platform.
What are the challenges of monetizing a hybrid event?
Though hybrid conferences and events offer many benefits, they also present unique challenges faced by the event organizers when it comes to monetization. In order to be successful, event planners must carefully consider a number of factors, including the target audience, the type of event, and the available technology.
Here are just a few of the challenges involved in monetizing virtual and hybrid events.
1. Right audience: One of the biggest challenges is reaching the right audience. Just because an event is online or has a hybrid component doesn’t mean that everyone will want to participate. Event planners need to carefully target their audience and make sure that the event is relevant to them.
2. Hybrid event attendee: Another challenge is getting people to actually attend the hybrid event platform. In order for an event to be successful, it needs a good turnout. Many people are not at home when events start or do not want to pay for a service they may not use such as the event app platform.
3. Stakeholders: There are multiple stakeholders involved in the process, each with their own interests and so event success becomes a challenge. These stakeholders may include the event producer coming to produce for the event’s success, the technology provider, the registration and admission system provider, the event app platform provider, the live stream production provider, and the sponsors coming with the motive of brand awareness in the hybrid conference.
4. Expensive: The hybrid event format can be quite expensive to produce and require significant investment in technology. In order to be profitable, it is important to have a clear understanding of all the costs associated with producing and delivering the event, as well as an estimation of how many attendees will participate.
Conclusion
In conclusion, by following the steps listed above, you can successfully monetize your hybrid event. By doing so, you will be able to offset some of the costs associated with putting on the event and make a profit. So what are you waiting for? Get started today!
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