Conference planning software can help event planners to plan and execute events with ease. It can automate tasks like registration and ticketing, and keep track of event details like attendance rates. Additionally, event management software can help organizers generate publicity for their events. By using an event management software, event planners can ensure that their events run smoothly and are a success. In this article, we will discuss in detail why should you use an event planning software for your events.
What is conference planning software?
Conference management software is a type of software that is used to help event planners in the event planning process, along with organizing and managing various types of events. It can be used for both small and large events and can help with everything from creating the event timeline to sending out invitations to tracking RSVPs. There are a number of different event planning software programs available, each with its own set of features. It is important to choose one that will fit the specific needs of your event.
10 reasons why conference planning software is a boon for meetings planners
Planning an event is no cakewalk. Every professional event planners and event organizers have to pay attention to every possible nuance present at each stage in an event. The event management platforms have offered these planners a wide range of event planning tools and designs that can facilitate any function – from social media to registrations to multi-tasking.
Event management software can help event organizers efficiently organize and carry out various events. It is essentially the best assistant for every event planner.webMOBI has curated the perfect list of ten reasons why event planning software can help save any and every planner time and cost, as well as boost organization and make a successful event.
1. Smooth online event registration
The shift to digital platforms and channels of event planning can be seen from the onsite aspects of any conference. They help simplify the event registration process for attendees upon arrival in a time-efficient manner.
In addition to eliminating paper-based processes and functions, utilizing conference planning and event management software can help planners manage their costs and event budget based on their unique requirements. Not only are event technology and apps resourceful, but they also prove always to be a good investment.
3. Customization to the max
The most popular brands of event &conference planning tech in the content market offer customizations and assistive support. They enable planners to tweak and mold all aspects of their event websites and event apps, in accordance with the brand’s nature and identity.
Conference planning software compresses all the functions of event management in one single place, thereby enhancing coordination between functions and also saving your time. From processes such as sending out mailers, and setting the event website and social media posts, conference management tech can save you time by multitasking and coordinating between multiple vendors.
5. Event automation
Digital conference management platforms use event automation tools to automate various factors of the event planning system from marketing campaigns, feedback, analysis, registrations, event websites, etc. These features help keep track of each step of the event management process and even customize the functions to the requirements of each event planner.
6. Networking and active engagement
Both planners and attendees have found a great interest in digitized platforms and VR at events through conference planning software; which furthermore enhances personalized interactions and networking. Additionally, attendees can actively engage in all the sessions across the course of the event in personal and fruitful ways.
7. Streamlines promotion
Event planners often use geo-filters present in most conference planning apps and tech to promote their events to specific demographics. Organizers can also obtain valuable information regarding their audiences to help plan and advertise their events and sponsors accordingly.
A near-field-communication system is a wireless system that enables the transaction of data between two devices. An NFC system can be integrated into events through wearable equipment that can help speed up processes like payments, entry verifications, etc
9. Digital footprints
Conference planning tech and software help brands establish their online presence by creating multiple forms of communication with their audiences. This can be achieved through social media outlets, mobile event apps, and the event’s website. This digital footprint helps sustain your presence across multiple platforms and showcases, while simultaneously acting as a conduit for effective promotions.
10. Feedback time
Every event planner knows the importance of evaluation and improvement, and conference management software offers a chance to communicate with their attendees directly; to further understand the highlights and gaps in the event. Collecting and assessing feedback is a vital part of the planning process, and the right kind of event tech can help you customize and strategize your feedback to gain an overall plan.
Conference management software is a must for hybrid events
After the emergence of hybrid events, the use of event technology is on the rise. These events combine aspects of both virtual events and in-person event experiences, and they require a different type of software to help manage them. Event management software helps meeting planners create online event registration pages, manage attendee communications, and track the event progress of the onsite and virtual events.
The use of such event management platforms has increased in recent years as more and more businesses see the value in combining onsite and virtual events. The event management tools offer a way to connect with customers and clients in a new way, and they can be used to promote and sell products or services. Event management software makes it easy to create a custom event website, track event registrations, and manage attendees, thereby, delivering a smooth event experience.
These event management tools are also helpful for managing large events. It can help planners keep track of who is attending, where they are located, and what activities they are involved in.
Do You Know the Different Types of Event Management Software?
When it comes to conference management platforms, there are a lot of different software options to choose from. Each conference management platforms have its own set of features and benefits, so it can be tough to decide which one is right for your needs. Take a look at some of the most popular types of event management software and what they’re best used for.
First, there’s the basic event planning software. This is a great choice for smaller events with a limited number of guests. It allows you to create a custom event website, manage event registrations and payments, and send out invitations. It helps in smoothening the event planning process.
Another popular option is event venue management software. This is designed specifically for the event venues and allows you to manage bookings, track customer data, and more for enhancing the event experience. You can also use this type of software to create visitor guides to the event venue and marketing materials. You can use this event management solution in both onsite and virtual events.
Third, there’s social event software. This is great for organizing and managing large groups of people and is often used by companies to host annual events such as conferences or trade shows.
Fourth, there’s social media marketing software. This can help you manage your social media presence, track and analyze posts, and even send out automated notifications to followers.
Last is the event management solution software that helps you organize event platforms like conferences, trade show booths, and expositions along with maintaining the event venue.
Tips for choosing the right conference planning software in 2022
When it comes to conference planning software, there are a lot of different options to choose from. Each software has its own set of features, and it can be hard to decide which one is right for your event. Here are 5 tips on how to choose the right event management software in 2022:
1. Decide your needs: Decide what features are important to you. Every software has its own set of features, so you’ll need to decide which ones are important to you. Do you need online event registration? Are you looking for a tool that can help with event marketing? Are you having the requirement of an event software for conference planning? Make a list of the features you need to have a successful event experience and compare different software options based on those criteria.
2. Consider your budget: Event management software can be expensive, so you’ll need to consider your budget when making a decision.
3. Audience engagement tools: These are tools that allow you to connect with your audience and encourage them to attend your event. Such event software is essential for conducting a successful event. Event attendees are critical for measuring the event’s success.
The event attendees may be able to interact through live polls, live Q and A questions, participate in word clouds, live quizzes, and so in your future events. Event software with these features can help increase the number of people who buy tickets for your events.
4. Look for customer reviews: Customers are a great resource for finding out more about the software and how it has performed over time. If you have time to look at a few reviews, you’ll get a better understanding of which software is best suited for your needs.
5. Comparison: Check out the price of different event management software packages. Don’t be afraid to shop around! The best prices will be found when you compare different options and read ratings on different websites.
webMOBI all-in-one event management software offers an end-to-end solution with all the features that enable event planners to organize their events effectively. It helps you with all the event engagement tools such as live polls, live Quizzes, live Q and A questions, and word clouds. The event app is suitable for both onsite and virtual events. It provides the solution for Registration and Check-In as well. Learn more.
How do conference planning apps help in the marketing plan?
Conference planning apps have revolutionized the event planning process and helped the organizers to conduct great events. They allow planners to manage every aspect of their event platform from one central location, which makes marketing planning much easier.
The event apps help planners can create event pages and track RSVPs, create event schedules, build the planning checklist, sell tickets, send out invitations and updates, and collect payments all through the app. This allows them to focus on other aspects of their marketing plan such as developing a branding strategy, creating promotional materials, and targeting the right audience. The event planning tools in the apps will help them in creating a branded event platform.
Additionally, many great event management apps offer built-in analytics that provides valuable insights into the event program into how well the event platform was received. Such information will help the meeting planners in conducting successful future events.
How to prepare the conference planning checklist in the conference apps
When planning a conference, there are many things to take into account. The conference planning checklist is a great way to make sure nothing is forgotten. By using an event app, you can create and customize your checklist to fit your specific needs.
Here are some tips on how to prepare the event planning checklist in the event apps:
1. Start by creating a list of everything that needs to be done for the event. This could include tasks such as sending invitations, reserving a venue, deciding the event schedule, ordering catering, and setting up AV equipment.
2. Next, group related tasks together. This will make it easier for the team members to plan and track the progress of each item on the list.
3. Create deadlines for each task and add them to your calendar. This will help ensure that everything is completed on time.
4. Set up reminders to check on the progress of each task as you move through the event planning checklist.
5. Finally, be sure to estimate how long it will take to complete each task and add that information to your event plan.
In conclusion, using conference planning software is an important tool for a successful event planner. The software can help you manage all the details of your event, from planning to execution. It can also help you keep track of your budget and stay organized. So if you want to ensure the success of your next event, be sure to use conference management software.