Events take a huge toll on our resources, society and the environment. They can construe consequential waste, shackle our daily resources like water or energy, or even spark chaos among local communities. Wastage of renewable resources or non-renewable resources is not acceptable by any society or government. An event may consume some resources such as water, electricity, and paper, etc., in bulk. During the initial stages of building an event, if one takes into consideration the various environmental, social and economic factors that play a crucial role in creating a sustainable event, then the event can be categorized as a green event. Sustainable event management entails social and environmental responsibilities during the process of event planning. The different ways to conduct a sustainable event is,
1. Go paperless
Since many events are transforming their multifold processes into online platforms, a significant mitigation in the level of paper usage is observed. Now, most of the event processes such as registration, marketing posters, etc., have shifted to mobile applications making it readily available and highly environment-friendly. This also helps in managing the event budget.
2. Deliver zero-waste
The aim of any sustainable event is to generate zero waste. Event planning usually includes the process of estimating an approximate amount of resources that may be required to conduct an event. Event planners often surmise a quantity that is more than the estimate, so as to account for situations of emergency. A smart planner should be able to conclude the required resources accurately and also have a backup plan for an emergency that provides additional resources in correct amounts.
3. Say no to plastic
Plastic materials are death-causing agents for living organisms in water. Disposal of plastic material usually ends up being ignited, however burning of plastic emanates several undesired and toxic chemicals/ pollutants into the atmosphere making it strenuous for the survival of several living beings including humans.
4. Protect the environment
Felling trees and running chainsaws on natural bodies is a highly unacceptable practice. Nature cannot be compensated in the attempt to create space for your event, like obstructing water bodies, chopping down trees, etc. A sustainable event aims at creating a safe ambiance for attendees without altering the natural phenomena.
5. Pollution-control check for vehicles- Transportation
Harmful effluents from vehicles are of utmost danger to the globe. There are multiple Emission Testing Centers or Pollution-Control boards through which the vehicles that have been incorporated for transportation facilities to serve the attendees from around the city can be scrutinized and certified as environment-friendly. An annual check on the vehicles can strengthen a sustainable event planning process. Tie up with car sharing services. Such innovative ideas can help both the organizers and participants.
6. Follow the 5S or 3R’s
5S is a methodology that describes how to organize a workspace for efficiency and effectiveness by identifying and storing the items used, maintaining the area and items, and sustaining the new order. Derived from the Japanese words,
- Seiri – Sort
- Seiton – Set in order
- Seiso – Shine
- Seiketsu – Standardize
- Shitsuke – Sustain
The 3R’s (Reduce, Reuse, Recycle) help to cut down on the amount of waste thrown away. They conserve natural resources, landfill space, and energy. The best way to manage waste is not to produce it. Stressing on the necessity to reduce the amount of waste created, the 3R’s also motivates reusability of products and resources either through or bereft of the process of recycling.
7. Sufficient amount of recycling bins
When your attendees turn around 360°, they must be able to find at least one trash can to dispose of their waste. The dearth of recycling bins should not be a factor that persuades attendees to litter your event venue.
8. Keep count of the waste produced
A statistical analysis of the amount of waste generated per event acts as a feedback form from attendees to understand the areas of improvement. Understanding the reasons for the wastage also helps reduce the quantity of waste generated at upcoming events.
An ISO 20121 certification offers guidance and best practice to help manage events and control its social, economic and environmental impact. The standard has been developed with input from various stakeholders, including representatives from the event industry, to make it practical and useful. It addresses all stages of an events’ supply chain and includes monitoring and measuring guidelines.