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Why Hybrid Events?
The Best of Both Worlds
In-Person Benefits:
- Face-to-face networking
- Hands-on workshops
- Exhibition booths
- Networking meals and social events
Virtual Benefits:
- Global attendance (no travel costs)
- Accessibility (mobility, time zones)
- Cost-effective (no venue, catering)
- Recorded sessions for on-demand viewing
Hybrid Combines Both:
Key Hybrid Event Features
1. Unified Registration System
One event, two attendance options
Ticket Types:
- In-Person: $299 (venue access, meals, networking)
- Virtual: $99 (video access, digital materials)
- Hybrid Pass: $349 (flexibility to attend either way)
Registration Form:
- Single registration page
- Attendees choose attendance type
- Different questions for each type (dietary preferences for in-person, time zone for virtual)
2. Your Video Platform
Keep the meeting or streaming tool you already use
- WebMobi does not create Zoom, Microsoft Teams or Google Meet meetings for you
- Run the virtual side on the platform you already use — Zoom, Teams, Google Meet, YouTube Live or Vimeo
- For enterprise contracts we deploy the solution to the customer's requirements — a video-platform integration is scoped as part of that contract
3. Hybrid Networking
Connect in-person + virtual attendees
- Unified attendee directory (show all attendees)
- Filter by attendance type (find virtual vs in-person)
- AI matchmaking (interests-based, regardless of attendance type)
- Direct messaging (1-on-1 chat across attendance types)
- Virtual meeting scheduler (Zoom coffee chats for virtual pairs)
Use Case: 300 in-person + 700 virtual attendees = 1,000 total networkers
4. Dual Check-In System
Track attendance for both audiences
In-Person:
- QR code badge scanning at venue entrance
- Session check-in (track which sessions attended)
- Meal and social event check-in
Virtual:
- Join reports from your own video platform
- Watch time analytics (how long they stayed)
- Session engagement (polls, Q&A participation)
5. Hybrid Engagement Tools
Keep both audiences engaged
Live Polls:
- Both audiences vote on same polls
- Real-time results displayed on screen + app
- Use for Q&A, feedback, icebreakers
Q&A:
- Both audiences submit questions
- Moderator approves and displays
- Upvoting for popular questions
Chat:
- Virtual attendees chat in your video platform
- In-person attendees chat in mobile app
- Moderator can display selected chats on screen
Hybrid Event Types
Hybrid Conferences
Multi-day conferences with dual attendance
- Keynotes: Simulcast to virtual (500 in-person, 2,000 virtual)
- Workshops: In-person only (hands-on activities)
- Networking: Hybrid (in-person mixers + virtual breakout rooms)
Hybrid Corporate Events
Company events with remote employees
- Annual all-hands meetings
- Product launches
- Training programs
- Team building (hybrid games and activities)
Hybrid Trade Shows
Exhibitors + virtual booth tours
- In-person: Physical booths, demos
- Virtual: Video booth tours, live Q&A with exhibitors
- Lead capture for both (in-person scans, virtual form submissions)
Hybrid Galas & Fundraisers
Formal events with remote donors
- In-person: Formal dinner, live auction, entertainment
- Virtual: Live stream of event, virtual auction bidding, donate online
Hybrid Event Best Practices
1. Design for Both Audiences
Don't neglect virtual attendees:
- Assign a virtual host (monitor chat, facilitate Q&A)
- Schedule virtual networking sessions
- Provide digital swag (e-books, discount codes)
2. Price Strategically
Virtual tickets should be 30-50% of in-person
Reasoning:
- In-person: Venue, meals, swag, networking = higher cost
- Virtual: Video access only = lower value perception
- Example: In-person $300, Virtual $99-150
3. Test Technology Early
Run tech rehearsals 1 week before:
- Test video streaming quality
- Check audio levels (in-person mics audible to virtual)
- Verify screen sharing works
- Test polls and Q&A
4. Create Hybrid Networking Opportunities
Dedicated hybrid networking sessions:
- 30-minute virtual breakout rooms
- Speed networking (1-on-1 video chats)
- Slack/Discord channels for async networking
Pricing for Hybrid Events
WebMobi Hybrid Pricing
A hybrid event is priced the same as any other event.
Free to start, then $19–$99/month. A single event can be bought on its own, $49–$999 per event.
A large hybrid conference is bought per event rather than as a permanently larger subscription: $49–$999 per event. A single event uses the whole platform, nothing renews afterwards, and its participants add to any plan you already hold.
WebMobi takes 0%. WebMobi does not process ticket payments: a paid event sells on the ticketing provider you already use, which charges its own fee.
Video platform: Use your own Zoom, Teams or Google Meet account; a direct integration is scoped in an enterprise contract.
Compared to Competitors
| Feature | WebMobi | Hopin | Eventbrite | |---------|---------|-------|------------| | Pricing | Free, $19–$99/month, or $49–$999 per event | $30,000-$60,000/year | Free + 3.5% fees | | Hybrid Support | ✅ Native | ✅ Native | ⚠️ Manual setup | | Video Integration | ⚠️ Your own video platform; integration scoped in an enterprise contract | ✅ Built-in video | ⚠️ Zoom addon | | Mobile App (In-Person) | ✅ With an Enterprise Event | ❌ Not available | ❌ Not available | | Transaction Fees | 0% | 0% | 3.5% + $1.79 | | Best For | Budget-conscious | Large budgets | Virtual-only |
Case Study: Hybrid Annual Conference
Event: Professional association annual conference Size: 400 in-person + 1,200 virtual = 1,600 total attendees Challenge: Include remote members, maximize attendance
Solution:
- WebMobi hybrid event platform
- In-person tickets: $299
- Virtual tickets: $99
- Sessions streamed on the association's own video platform
- Mobile app for in-person attendees
Results:
- 3× larger audience (vs in-person only: 400 → 1,600)
- $138,000 total revenue (vs $120,000 in-person only)
- 92% attendee satisfaction (both audiences)
- $40,000 saved vs Hopin
FAQ
Q: Do I need separate events for in-person and virtual? A: No! One unified event with two ticket types. Attendees choose at registration.
Q: Can virtual attendees network with in-person attendees? A: Yes! Unified attendee directory, direct messaging, and AI matchmaking across both audiences.
Q: How do I simulcast in-person sessions to virtual attendees? A: Use the video platform you already use — Zoom, Microsoft Teams or Google Meet. WebMobi does not create those meetings for you; for enterprise contracts, a video-platform integration is scoped as part of the contract.
Q: Can I charge different prices for in-person vs virtual? A: Yes! Create two ticket types with different prices. Common split: In-person $300, Virtual $100.
Q: What if some sessions are in-person only? A: Mark sessions as "In-Person Only" - virtual attendees see it's not available for them.
Q: Can I record sessions for on-demand viewing? A: Record on your video platform as you normally do and share the recording with attendees afterwards. WebMobi does not pull recordings from Zoom automatically.
Call-to-Action
Expand Your Reach with Hybrid Events
In-person + virtual. Unified platform. Affordable pricing.
👉 Request Demo - See hybrid event setup
👉 View Pricing - Free, $19–$99/month, or $49–$999 per event
Or Download Hybrid Event Guide - Free PDF
Last Updated: October 2025 Next Review: Quarterly updates