Decoding the Essential Accessories For Your Next Event

Event Management – Essential Accessories

The global modernization of events depicts how important it is to blend the event technology with the standard traditional equipment. It is highly recommended to make the event technology reach the guests. Absolutely, no doubt you will be working towards the same goal. If you are making a checklist for event accessories, then scroll down below to know the essential ones.

Wi-Fi Connectivity

In the recent times, the demand has outgrown the technology. With everywhere easy & free Wi-Fi access, it becomes an absolute must to provide for all guests at all events. A Wi-Fi connection will be the heart of your event and will stimulate a smooth program functioning.

Opt for an enterprise-grade Wi-Fi network, and it should allow your guests to connect their devices (including mobile, tablet, laptop) and start using them to connect with social media, check emails and stay intact with the event through the updates.

Guest & Event Schedule Tracker

With the Wi-Fi connectivity, it would be easy to track and monitor the traffic flow of guests at the event. There are many ways to track the attendance, you can directly employ the tracking software and place a mat at the session entrance, or you can go with the badge scanner or only use the app log in at a particular time. It is crucial for the event organizers to evaluate the attendee performance at the same time they need to respect the guest’s privacy. If the event has multiple sessions, then event schedule based tracking becomes essential.

Sound Equipment

Always it is suggested that you re-check and ensure whether the audio equipment is working well. Nobody wants to be annoyed by the dodgy acoustics while engaging in a real discussion or attending a session. So, be sure you have installed the best in technology microphones, sound control systems, amplifiers, and speakers.

Plasma TV’s and Projectors

Hire some of the latest plasma TV with 40” inches+ screens for showcasing your portfolio at the entrance. Use 60”inches+ screen TV for the event presentations. Projectors have become a must in most corporate events. So, hire them based on the sessions and use LCD’s to replicate what’s displayed with a projector.

Digital Security with CCTV

For the security purposes, CCTV’s are installed at most public gathering places. Not just it would ensure safety but will also allow the event organizers to gather the efficient marketing data.

Lighting and Furniture

It may sound traditional to check for lighting and furniture at events, but you know what it turns out to be the toughest challenge to arrange at any events. For trade shows the lighting should be unique, the light focus should be on products, for a corporate meeting good & even lighting is required. Most the time guests sit in the chair for more than hour, it is suggested you invest in hiring right and appropriate furniture. For company meeting, you can organize chairs along with tables, for a conference you will need to arrange only chairs and trade shows doesn’t require many chairs.

You will be surprised to see the response of the audience, and this is the best way to market and win your next big business.

Business Networking at Events

Events happen all through the year! Conferences, expos, trade shows, sales meet, film festivals and more. Many attend these events every year to expand their business network. Every face around you may seem unfamiliar but if the agenda is to generate business through the network; you have to get familiarised with the facts and techniques to grab the opportunity at the business events.

Networking events are great opportunities for developing new relationships and broadening business networks, and they can be fun. Find some useful tips to strike an impact at networking events:

·         Preparation is the Key

Do a research on the list of guests, attendees, and speaker. This should comprise who they work for, what they do, their recent achievement, latest press release, and news.

This surely will give you the confidence to approach them and start a conversation after a mutual exchange of greetings. Slowly progress the conversation and provide them with the feel and look of the kind of a personality you are and if possible email them before the event and ask for few minutes with them during or after the event.

·         Be the first to greet

Never shy away! Be the first to start a conversation with new people during the event. When you meet someone for the first time, greet them and initiate a conversation. Usually, use icebreakers to jumpstart the conversation. For example, “What is your latest project?” “What do you like about your job?”

·         Plan & Have your Pitch ready

It is a good idea to have a 60-second elevator pitch which sums up your USP. An elevator pitch is a key to start initiating the conversation. Try to grab attention and demonstrate your caring nature. Also, do give your business card before proceeding with further discussion.

·         Be early to the event

Make it a habit of turning early to network events. The longer your presence at the event, you have more opportunity to grab business. Try to use the time before the formal meet to interact with people.

·         Promote

Carry your brochures or leaflets or banner up in the network event. If the event allows participants to put up banners, get before in time and put up the banner in a prominent place. Always carry extra brochures and business card.

·         Follow-up

Remember, everything may seem going well during the event. Once it ends, people have real things to do. So, be the person who follows up. Be an individual who stays in touch with everyone you meet at the network event. Be a person difficult to forget, use social media and follow up in a meaningful and respectful way.

·         Online Network

With the event technology on high heels, the online network event is much in trend with business people who keep travelling all the time. Social media websites like LinkedIn, Twitter offer such network events. There are website and apps which again enables the virtual networking possible. Do use them to scale up your business network.