Planning an event in 2022: Step-by-step hybrid events guide

Planning an event in 2022: Step-by-step hybrid events guide

Planning an event is not an easy task. If you are looking to host a unique and exciting event in 2022, consider making a hybrid event your concept. By combining traditional and nontraditional elements, you can create an unforgettable experience for your guests. In this article, we will discuss some important strategies for planning an event successfully in the hybrid format..

Introduction: What is a hybrid event?

In the business world, there are a variety of events that one can attend conducted by event planners. There are hybrid events, which are a combination of webinars and live events; virtual events, which are online-only; and live events, which are in-person meetings. Each type of event has its own benefits and drawbacks.

It is important for event planners to understand the differences between these event types in order to determine which is the best fit for your needs. In general, it is more productive to attend in-person meetings. However, virtual events allow participants to participate from the comfort of their own homes and at a time that they are most productive.

Hybrid events combine and deliver the benefits of conducting both in-person meetings and online participation to the event planners.  In short, it is an event where the event venue includes both online and offline elements. For example, you might visit a company’s website to learn more about a product before purchasing it at a physical store. Or you might watch a video online and then request a live presentation from the website or social media to get more information.

Benefits of Hybrid Event

One benefit of hybrid events for an event coordinator is that they can reach a wider audience. By combining online and offline elements, companies can target consumers who are both online and offline. Additionally, hybrid events can be more engaging than campus events or other traditional events. Attendees can participate in real-time by asking questions or commenting on social media. This helps to create a more interactive experience for attendees. Finally, hybrid events are also cost-effective.

Planning an event: Determining your goals

Event management, whether for business or for pleasure, can be a daunting task for event planners. However, if you take the time to determine your goals for the event, the planning process will be much smoother. Here are a few tips to help you get started with planning an event:

  • Start by understanding your event goals. What are you trying to achieve? Event planners should know whether they will be conducting annual conferences or corporate or private events.
  • Next, create a timeline and plan out the logistics of the event. This will help you stay on track and ensure that everything is taken care of in advance.
  • Plan the content and format of the event. Who will be the team members? Who will be speaking or performing? What will the agenda look like?
  • Manage the budget for the event and get quotes from event planners. This will help keep costs under control and make sure that you’re not overspending on anything.
  • Finalize all event goals, and details from the event planners, and send out invitations to all the team members!

Planning an event guide

Points to remember while planning an event:

Here are some of the key points to be remembered while planning an event.

1. What is the purpose of the event?

2. Who is your target audience?

3. What is your budget?

4. What type of event are you planning?

5. When and where will it take place?

6. How will you promote the event?

7. Who will be the host?

8. How many people will attend?

9. Who do you want to invite?

10. When do you want the event to take place?

11. What is your budget for advertising?

12. Who are your sponsors?

Event timeline: Creating a schedule

Planning an event in the hybrid format can be overwhelming. It’s hard enough to keep track of all the moving parts when your event is only in one medium. Throw in another, and it feels like you need an extra set of hands – or at least a very good plan. Review the actions listed below to learn how to create a timeline for your hybrid event that allows you to stay on a schedule and avoid overlap and confusion.

Hybrid event logistics: Choosing a venue

When planning an event, one of the first decisions you’ll need to make is where to hold it. There are many factors to consider when choosing a venue, from the cost to the available facilities. Here are a few things to keep in mind when making your decision:

  • Size: Make sure the venue is large enough to accommodate all of your attendees. Hybrid events can draw people from all over, so you’ll need plenty of space for them to gather and interact.
  • Location: Choose a location that’s convenient for your guests. They should be able to get there easily without spending too much time on transportation.
  • Facilities: The venue should have everything you need in order to host your event, from meeting rooms to catering services.

Crafting a message

Crafting a message

If you’re planning an event, it’s important to craft a clear and concise marketing message. This message should explain what your event is, who it’s for, and why people should attend. It’s also important to make sure your marketing materials are consistent with this message. You may want to create a tagline or slogan that summarizes your event in a few words.

When creating your marketing message, be sure to consider your target audience. Who are you trying to reach? What do they care about? What are their interests? Once you have a good understanding of your target audience, you can tailor your marketing message to appeal to them.

Make sure all of your marketing materials are consistent with your message. This includes everything from your website and social media pages to your print ads and flyers.

Hybrid Event execution: Managing the day

In order to manage an event successfully, a hybrid approach that combines both online and offline methods is often the best solution. This allows the event planners for more control and a better overall experience for attendees. One of the most important aspects of managing an event is dealing with registrations and ticketing.

Online registration can be done through an event planner website or a mobile event app, while on-site registration can be used for last-minute attendees or those who prefer to have a physical ticket in their hands. An event planner website or a mobile event app also helps in processing payments online through a payment gateway, or in person by cash or cheque.

Managing the day-of logistics can be difficult for an event coordinator, but having a plan and using the right tools can make it much easier. A good event management toolkit includes a timeline/schedule, check-in/out software, task lists, and emergency contact information.

Hybrid event checklist template


If you are an event coordinator and right now planning an event in the hybrid format, it’s important to create a checklist of all the tasks that need to be completed in order for your event to be a success. By using a template like this one, you can make sure that nothing is overlooked. The following is a list of items that you should include in your hybrid event checklist:

  • Event venue selection – Choose a venue that can accommodate both your live and online attendees.
  • Event planning – Plan out the details of your event, including the agenda and speakers.
  • Marketing and publicity – Promotion are key for any event, so make sure you start early and go all out!
  • Registration process – Set up a system for registering online attendees and manage on-site registrations as well.
  • Venue set-up – Decide on your online and physical presence at the venue, including appropriate signage.
  • Food and beverages – Food and beverage is an important part of any event, so make sure you’re prepared for all factors involved!

Nowadays, for planning an event, the event planners make use of event management software. An event management software can help the event coordinator prepare for and organize events with ease. This type of software is especially helpful for managing large events with a lot of details, like specifying which rooms are available, setting up timing and location details, and creating RSVPs. This event management software also allows an event coordinator to keep track of finances and contact other event participants.

Aftermath and evaluation: Reflecting on your event

After hosting a hybrid event, you may be feeling a range of emotions from euphoria to exhaustion. Taking the time to reflect on your event is important for two reasons: first, it allows the event coordinator to celebrate his or her successes and learn from the mistakes; second, it provides a foundation for future planning.

By evaluating your event, you can identify what went well and what could use improvement. This information will help you create an even more successful event next time around.

What is hybrid event marketing?

Hybrid event marketing is a great way to get your message out about your upcoming event. Here are some tips on how to market a hybrid event:

1. Create a detailed marketing plan

Make sure that your marketing strategy is well thought out before you start planning your event. This will help you target the right audience and create a memorable experience for attendees.

2. Utilize social media platforms

Facebook, Twitter, and other social media platforms are perfect for spreading the word about your event. Use hashtags and post interesting pictures and stories to keep attendees engaged.

3. Promote through word-of-mouth campaigns

Are you a local business owner? Ask your customers to spread the word about your event. Ask them to provide content for you (or even buy tickets!) and you will have a great way of reaching out to potential attendees and growing your audience.

4. Reach out to local media

Most cities have local or regional newspapers, radio stations, television stations, and cable channels. Reach out to them with a press release and promote your event through their social media platforms.

Wrap Up!

In conclusion, planning an event guide in a hybrid format is great for providing your attendees with the best of both worlds. By combining the event planning tips mentioned in this article, you can create an event that is both informative and easy to follow. Whether you are a beginner or an expert, using a hybrid event guide will help you in planning an event and putting together an amazing event!

Hybrid Event Checklist: How to Plan, Promote, and Pull Off a Successful Event

Hybrid Event Checklist: How to Plan, Promote, and Pull Off a Successful Event

Event planning can be a daunting task, but with the help of a hybrid event checklist, it can be made easier. This document outlines key steps to planning and promoting an event, from defining the scope of the event to creating a budget. The checklist also includes tips for pulling off a successful event, from organizing a guest list to creating a promotional plan. By following these steps, anyone can successfully organize and execute an event.

Benefits of having a hybrid event checklist

By using a hybrid event checklist in an event, you can be sure that you have accounted for all the important details of your event, both big and small. Here are some of the benefits of using a hybrid event checklist:

1. Hybrid event planning: The hybrid event checklist helps you plan for every eventuality. No matter how well you plan an event, there are always unexpected things that come up. A hybrid event checklist will help you plan for every possible scenario so that you are prepared for anything that might happen on the event platform.

2. Event solution:  The hybrid event checklist helps you avoid last-minute problems. With a hybrid event checklist, you will know exactly what is required at each stage of the event and can avoid last-minute problems that might arise.

3. Internal communication: It improves communication between team members. You can use a hybrid event checklist to communicate with other team members and make sure that everyone knows what they have to do on the event platform. It helps you reduce stress levels by simplifying the event management process.

4. Co-ordination: Ensures that all aspects of the event are coordinated, from the online registration process to the on-site activities.

5. Future event strategy: Allowing organizers to track which aspects of the event were most successful and which ones need improvement.


Hybrid event checklist

1. Event format planning and Choosing elements for the virtual event platform

This includes live-streaming and recording videos before the event and also choosing between the event formats: virtual events and hybrid events.  It also includes the duration of the event. For example, if the audience members are situated in different geographical regions, due to the difference in time zones the audience members might be unable to join the virtual event platform in that particular event schedule, so pre-recorded content can be arranged.

This also includes selecting the elements of the hybrid meeting and in what format it can be conducted, which includes webinars, meeting sessions, meeting with moderation, automation videos, pre-recorded videos,  live polls, surveys, and Q&A format, and events analytics.

2. Target Audience members and key selling points

It’s important to keep the target audience members in mind while planning any live event, especially the virtual event attendees or hybrid one. The important part of the event planning process is the type of event, audience, and how to create the event buzz and make it a collaborative event.

If it is an international audience then it might be more appropriate to have a hybrid event where the international audience members can join through the virtual platform. For localized events, the event organizers can even plan the event in person.

3. Event Modules

It’s important to identify the modules to be used for deployment as well as the type of sessions for the event and the planning of the concurrent sessions.  To be clear on the types of sessions, there are– Meetings, Meetings with Moderations, and Webinars and there are pre-recorded sessions followed by live sessions. For mobile apps, all modules can lead to more engagement like activity feeds or public-private groups on specific topics for engagement amongst the audience.

4. Content Distribution Strategy 

Content can be chosen to be made public or can be transformed into gated content and it can be restricted to all except registered users, the clients will be given the freedom to select between those options. Different content can be added for different types of tickets and the attendees have an option to procure content from the event portal.

5. Choice of event type – Virtual, Hybrid, or Physical event

Before organizing an event, the type of event that is best suitable should be finalized, an event can be virtual, that is completely online and hybrid which has both elements of hybrid and virtual, in-person events are remote events. webMOBI offers a platform for both virtual and hybrid events.

6. Selection of an immersive platform with 3D experience

For larger events, the organizers can choose to conduct an immersive 3D event. It can contain exhibitors, an auditorium, and different rooms similar to a 3D environment. The system is a customized solution, and it gives you a lot of control over content dissemination. Speaker booths can be held in a 3D environment where content can be showcased, this can offer a lot of engagement for beginners.

The list of features in such events includes: having a 3D avatar for each of the attendees and the speakers to boost the engagement opportunities.

7. Budget Planning

The checklist of the events includes a list of costs that are to be associated with the event planning side. These costs include live podcast costs, speaker costs, or any promotional costs. Covering the in-person particulars; the costs included are the on-site costs, venue costs, and many more mentioned in the checklist which could be marked before the event.

8. Miscellaneous

Email marketing software to create buzz, event management software,  a mobile app, interpreter services to show translation across different languages, captions generation, speaker and boosting engagement opportunities through attendee interaction tools like slack or audience engagement tools for making it a collaborative event and enhancing the hybrid experience, and a speaker presentation.

To develop familiarity with the event management software along with platforms and interfaces, multiple dry runs can be conducted for the speaker before the event. This can troubleshoot bugs and detect them before the event which will further smoothen the handling of the event. The speaker can make any changes and adjustments as per their requirement in the dry run.


1. Streaming platform

Depending on the type of session and the type of audience you should connect to different streaming services such as Zoom, Vimeo, Cisco, and Webex or webMOBI native streaming services.

2. Audience Engagement

Make sure the attendees who attend virtually or event in the physical event location stay engaged by making use of engagement tools like Live Polls, Q&A, surveys, gamification, and social media. The virtual attendees must have a way to interact with each other on the virtual platform. It is necessary for having a successful experience.

The audience can plan out Gamification strategies like photo contests or department-based competitions for the most engaged audience. Attendees can ask questions and others upvote so it can enable more focused discussions and speakers will know which questions to focus on in a limited time.  Conduct live polls and surveys to capture feedback during the event to the broad audience.

3. Networking and Lead Generation for Exhibitors and Sponsors

It is important from the exhibitors’ perspective to define the live feeds and in case the live feeds are done there is backup recorded information that can be added for the audience to preview.  Also, register interest to capture leads for the event and check-in reports gauging interest

4. Concurrent Sessions

The checklist also provides some of the requisites for concurrent sessions which could be organized during the main event. The requirement of a moderator is at the discretion of the organizer. The checklist also provides information about how the attendees could be managed during these concurrent sessions.

5. Mute/unmute and disable/enable video of participants accordingly

A virtual event can lead to a lot of commotion, but with our platform, there is a smooth transition and flow in the events as the organizers can mute and unmute the audio of the speakers and disable and enable the video of participants.

6. Collect and moderate online Q&A

webMOBI can collect engagement and analyze data such as attendance per session, duration of their attendance, and more. This can help build the profile of an attendee, the Q&A data also helps understand the overall agenda of the event.

7. Early Start and Communication Planning

It is important to have a communication channel for the speakers and hybrid event moderators to connect via tools like Slack for real-time communication. Additionally, it’s good to have 5-minute breaks after each session for enabling a smoother transition from one session to the other.

8. Manage Logistics

The checklist also provides updates on all the behind-the-scenes actions for the event which includes leveraging analytics for managing registration forms/number of leads generated, referrals tracked, sorting the attendee details, filtering FAQs, or solving queries through the chatbot. It also shows how the exhibitor wants to present the event, i.e., audio-only/video only, virtual maps for attendees, etc

9. Help-Source 

Attendees will also be provided with guides to browse through the interface to ensure they’re familiar with the same. The checklist hence provides a list of sources that could be helpful to the audience.

10. Online Support 

To ease the experience of the event, speakers can go through a help desk or live support to test their audio and video connections. The attendees can also navigate through the event with the help of a live text chat.


1. Audience feedback surveys

One of the most important post-event activities is collecting feedback, this helps understand the response to the event and the success rate of the event, it also helps the organizer learn from their mistakes and achieve targets in the future events. The checklist thus offers a feedback template that could be helpful for the event organizer for event management and planning the marketing strategy. as well. It is beneficial for planning to create the event buzz for upcoming hybrid meetings and events.

2. Reporting and Analytics

Get all the analytics and reporting from all the tools to check which sessions were more popular than others, overall feedback, and speaker feedback. Getting the right kind of analytics, and which metrics to be tracked is important to enhance the hybrid experience further.

3. Remember to show gratitude

After the event, follow up with the speakers, moderators, and volunteers and express your gratitude and thank them for the efforts they dedicated to the hybrid meetings and events. It helps in brand building. Also, check up on sponsors and thank them for their support. It will help in attracting sponsors for future hybrid meetings and live events.

4. Post-Event Activity

The planning checklist consists of post-event activities that are beneficial for hosting hybrid events in the future. The checklist also covers how the users experienced the interface and their feedback given in the forms, we analyze the data that is gathered to enrich the experience with every session.

5. Permanent Access to the Event

After the hybrid event is completed, the organizers will be furnished with a recording of the event which can be sent to the attendees who were unable to attend the event, it can also be used as a benchmark and the organizers can incorporate elements from this event into other events they organize in the future.

Other than these features, the checklist offers several other features which include payment activities, and live polls. surveys as well as promotional activities to create event buzz.

The option for streaming through RTMP is also attached, making the checklist more diverse and convenient, since the organizers could map their requirements for the RTMP encoder – whether hardware or software.


In conclusion, planning a hybrid event can be a daunting task, but with careful thought and execution, it can be a successful and profitable venture. Use the hybrid event checklist provided to make sure you don’t forget any important details and be sure to promote your event well in advance. Finally, be prepared for the unexpected and make sure you have a plan B ready to go. With these tips, your hybrid event will be a smashing success!

Related articles:

Achieving Success With Hybrid Events in 2022 And Beyond

Achieving Success With Hybrid Events in 2022 And Beyond

Hybrid events offer a unique opportunity for businesses to establish relationships with customers and partners in a relaxed setting. By hosting a hybrid event, businesses can attract new customers and partners while also maintaining their existing relationships. Additionally, hybrid events provide an opportunity for businesses to test new products or services and gather feedback from key stakeholders. By taking advantage of all the benefits of hybrid events, businesses can achieve success in the marketplace.

Why the hybrid event is a new trend in 2022?

It is an understatement to say that the year 2020 has been unpredictable. With the pandemic making it difficult to go outside, planning large events has definitely become more and more difficult. With thousands of people getting sick, being hospitalized, and even dead, there has been a new norm with how we interact with each other in crowds.

People like event planners who want to plan a concert, wedding, reception, or any activity will have to rethink the way they go about planning each event. Planning a live-in-person event was the norm. Then virtual planning was a necessity to keep people safe.

Now that we are in a different phase of the pandemic, event planners are going to a more hybrid event where both in-person and virtual streaming come together hand in hand.

What is a hybrid event?

hybrid event is any event – conference, training seminar, trade expo, etc. – that combines the physical events with the virtual event platform. There are both internal and external hybrid events. Many hybrid events have virtual streaming for the speaker while attendees actually come in person to the event.

It is important to realize that hybrid events join the virtual event platform with the person and it can be done either way. A great example of hybrid physical events is a trade show where sessions can be done online while the event attendees actually come in person to the event who are interested.

Examples of hybrid events

As you begin to think about hybrid events, think about the National Basketball Association. The players were playing in a bubble live but the audience was virtual. This is a great example of a hybrid event.

Other events that can be done in hybrid include luncheons, award ceremonies, team meetings, webinars, study groups, town hall meetings, sporting events, product demonstrations, and conferences, just to name a few.

These hybrid events are beneficial for event organizers as they are often more cost-effective, track your audience more efficiently, and allow for a larger audience than a live event.

Two different types of hybrid events

As the events industry continues to grow and change, so does the way professionals plan and produce events. In order to keep up with the ever-changing demands of clients and attendees, event organizers are increasingly turning to hybrid event planning strategies. By combining elements of both live and virtual events, event organizers can create an experience that is more engaging and efficient for all involved.

While some may see hybrid events as a new trend, they have actually been around for quite some time. For example, one of the first hybrid events was held in 1997, when IBM combined a live video feed with an online chat room to allow people from all over the world to participate in a business conference. Since then, hybrid events have become increasingly popular, due in part to advances in technology that have made them more affordable and accessible.

There are both internal and external hybrid events. Having your internal or external hybrid event will require planning according to the number of attendees you will have in person and what part of your event is virtual. For technology enthusiasts, Apple Special Events are a great example of a hybrid event where the attendees who aren’t at the in-person event can see them live-streamed. Take a page out of Apple’s book and turn your product announcements into hybrid events that anyone can view.

Internal hybrid events are used within a company to share a message when employees cannot be in the same place. These include town halls, sales kickoff meetings, department meetings, and company-wide events.

External hybrid events are held for that outside of your organization like sporting events. Understanding the difference will give you a great start if you are planning an internal or external hybrid event so that you can plan accordingly.

Discover the benefits of conducting hybrid events

1) Increased Engagement: One of the biggest benefits of hybrid events is that they result in increased engagement from participants. This is because attendees can choose what works best for them – they can attend the live sessions or watch them later on-demand.

2) Increased reach: Hybrid event platforms also have an increased reach than traditional conferences due to their online component. This means that you can attract a larger audience from all over the world.

3) Reach target audience: Hybrid live events are designed to reach the target audience. This is done by ensuring that the content of your sessions is relevant to or useful for them.

3) Building brand awareness: Hybrid live events are also a great way for building brand awareness. The event attendees can see who is speaking and also get to know you better as an organization. It helps in the overall business growth.

4) Increase social media followers: Hybrid event platforms allow the virtual audience to interact with one another without having to attend in the physical location, which will increase their social media following, thus, contributing to the business growth.

5) Achieving business goals: Hybrid live events will help you in achieving business goals and objectives. For example, if you want to promote your brand by reaching a wider virtual audience or boosting your sales, then hybrid events are the way to go.

6) Increased revenue: Hybrid events also have a greater potential for revenue through sponsorship. This is because companies are able to sponsor the live sessions as well as any products or services that are being promoted at your conference to both the onsite and virtual audience.

7) Increased ROI: Because hybrid live event platforms offer more value than traditional conferences, they result in a higher ROI for organizers. This will also help the event professionals for organizing future events.

The ultimate guide to the hybrid event planning process

Hybrid events combine the best of both worlds—physical events and virtual events. This makes them a popular choice for today’s busy professionals. The hybrid event planning process may need more hard work than normal onsite and virtual events.

Here is the ultimate guide to the event planning process that needs to be followed in order to ensure a successful event and achieve the business goals.

– Event goals: Start by developing a clear goal for your event. What do you want attendees to do or learn? What outcomes do you hope to achieve?

– Event budgeting: Create a timeline and budget for your event, and make sure both are realistic. Remember that hybrids can be more complex to plan than traditional events, so allow plenty of time for preparing the event budgeting and timeline for the online audience.

– Event website: Make sure your website is ready for visitors who may want to learn more about your event. Make sure the event information is easy to find, and include a registration form on your website so people can sign up for the event directly online.

– Team collaboration: Plan the online and offline components of your event separately. This will help ensure that the two parts complement each other, rather than competing for attention. Also, the event professionals must ensure team collaboration among the members for organizing a successful event.

– Agenda: Depending on the event type, create an engaging and dynamic agenda. This will help keep your onsite and online audience entertained and engaged throughout the event. Understand your audience, and design your event to make them feel comfortable.

– Recruitment: Recruit volunteers and staff who are knowledgeable about the event type and event topic. They should have knowledge of the hybrid event technology and are excited about helping out.

– Event marketing: Promote the event well in advance so that as many people as possible can attend for the event success, Social media platforms are a good medium to promote your hybrid live events. You can also use email marketing techniques along with social media techniques for advertising your live events. You can also use traditional methods of hybrid live event marketing such as newspapers, flyers, and so on.

– Event management technology: Choose the right hybrid event technology tools to help you in event management. There are many event apps that can directly work on mobile devices that are widely used by event professionals for boosting the attendee experience, conducting successful hybrid events, and thereby, achieving organizational goals.

– Event success: Have a clear plan in place for how you will measure the achievement of your successful hybrid events at the end of your event that will help you in future events.

Organizing a successful hybrid event

There are 98 percent of people stated that they viewed hybrid live events favorably because it allowed them to have options if they wanted to come to the event or watch it from the comfort of their home. One of the things that you must do while preparing for a hybrid event is to make sure the event is a valuable resource for all of the attendees.

The virtual and live audience must be satisfied with the planning of your hybrid event. What are your short-term and long-term goals for the event? Why are you having your hybrid event? Do you have the virtual technology that allows you the most potential to make your event a success? Are you going to be able to build your brand by holding your hybrid event? Should you have a virtual audience and how will they contribute to your goals?

Boost your hybrid event’s success with these engagement tools!

A successful event is one that provides an amazing attendee experience. Whether you are putting on a hybrid event, or a traditional conference or trade show, there are a number of tools available to help you to boost your attendee engagement. Some of these tools for boosting the attendee engagement include live polls, word clouds, Q and A sessions, live trivia quizzes, and mobile apps.

Live polls:

Live polls allow organizers to gather real-time feedback from attendees, which can help to keep the conversation flowing and ensure that everyone is engaged. They can also be used to poll the audience on topics relevant to the event or to gather input on potential new features or changes for future events. Additionally, live polling can help to create a sense of competition among attendees, encouraging them to vote more frequently in order to see the results.

Live quizzes:

Live quizzes can boost audience engagement in hybrid events by providing a fun and interactive way for attendees to participate. Quizzes can be used to review content from previous sessions or to preview material for upcoming sessions. They can also be used as a way to break up longer presentations or panel discussions.

Live Q&A:

By giving the virtual opportunity to ask questions directly to speakers and panelists, Q&A sessions can help create a more engaging event experience. They can also help build relationships between attendees and speakers, which can lead to further engagement opportunities.

Word Clouds:

Public relations and marketing professionals have been using word clouds as a means of audience engagement for some time now. A word cloud is simply a graphic representation of words used in a particular text or speech. The larger the word, the more times it was used.

They are used to help people understand and remember complex information by providing a visual representation of the most important points. In hybrid events, which are a mixture of online and in-person interactions, word clouds can be used to great effect to keep people engaged.

Event apps: 

Event apps can provide a wealth of information about the event and allow attendees to connect with one another. They can also be used to provide real-time updates about the event and boost audience engagement. In the hybrid live event platform, event apps can play an especially important role in helping attendees stay connected.

WebMOBI is a leading all-in-one event management tool that can be used for successfully conducting the hybrid live events and boosting engagement through the audience engagement tools such as live polls, live quizzes, live Q&A sessions, and word clouds. It enables live streaming and you can also make interactive presentations through 40+ customizable themes. Click here to learn more.


In conclusion, by following the steps mentioned in this article, event professionals can successfully plan hybrid events in 2022 and beyond. By utilizing technology to create a more engaging experience for attendees and by focusing on the key components of a successful hybrid event, professionals can ensure that their events are a success. Finally, it is important to keep in mind that hybrid events are constantly evolving and it is important to continually update and improve your plans in order to stay ahead of the curve.

Related articles: Planning a hybrid event guide