Primary CTA
Request Demo → [/contact]
Secondary CTA
View Pricing → [/pricing/events]
Key Trade Show Features
1. Exhibitor Management Portal
Self-service portal for exhibitors
- Exhibitor registration and payment
- Booth selection (interactive floor plan)
- Company profile setup (logo, description, products)
- Staff badge requests (multiple staff per booth)
- Lead capture app access
- Electrical, furniture, and A/V requests
- Shipping and logistics information
Use Case: 200 exhibitors manage their own booth setups
2. Interactive Floor Plans
Visual booth layout and maps
- Drag-and-drop floor plan editor
- Booth size categories (10×10, 10×20, island booths)
- Color-coded availability (sold, reserved, available)
- Exhibitor search on map
- Attendee navigation (directions to booths)
- Sponsorship zones (premium placements)
Use Case: 500-booth exhibition hall with searchable map
3. Lead Capture for Exhibitors
Mobile app for exhibitors to capture leads
- QR code badge scanning
- Lead qualification (hot/warm/cold)
- Custom note-taking
- Product interest tagging
- A connection to exhibitors' CRMs is scoped in an enterprise contract
Use Case: 200 exhibitors capture 5,000+ leads
Value: Exhibitors measure ROI, increasing renewal rates
4. AI Buyer-Exhibitor Matching
Connect attendees with relevant exhibitors
- Attendee profile analysis (industry, interests, job title)
- Match score calculation (0-100%)
- Personalized exhibitor recommendations
- Meeting scheduler (book exhibitor meetings)
- Mutual interest notifications
Use Case: 1,000 attendees get 10-20 relevant exhibitor suggestions each
ROI: 3× more booth visits vs unguided attendees
5. Session & Conference Programming
Trade shows often include educational sessions
- Keynote presentations
- Product demos (live demos on show floor)
- Panel discussions
- Networking sessions
- Awards ceremonies
Use Case: Hybrid trade show with 50 sessions + 300 exhibitor booths
Trade Show Types
B2B Exhibitions
Business-to-business product showcases
- 200-2,000 exhibitors
- 5,000-50,000 attendees
- Lead capture focus
- Qualified buyer attendees
Example: Manufacturing expo with 500 exhibitors
Consumer Expos
Direct-to-consumer product showcases
- Food & beverage expos
- Home & garden shows
- Auto shows
- Pet expos
Example: Consumer electronics show with 1,000 exhibitors
Professional Trade Shows
Industry-specific exhibitions
- Medical/healthcare
- Technology (CES-style)
- Fashion and apparel
- Construction and building
Example: Medical device exhibition with 300 exhibitors
Exhibitor Packages
Bronze Booth
$1,500 - Standard 10×10 booth
- Exhibitor badge (2 staff)
- Booth listing in directory
- Lead capture app (basic)
- Company profile in app
Silver Booth
$3,000 - Premium 10×20 booth
- Exhibitor badges (4 staff)
- Premium directory placement
- Lead capture app (unlimited)
- Pre-show attendee list access
- Logo on show website
Gold Booth
$6,000 - Island booth + sponsorship
- Exhibitor badges (8 staff)
- Island booth placement
- Sponsored session/demo slot
- Booth traffic analytics
- AI matchmaking (prioritized)
- Logo on mobile app homepage
Pricing for Trade Shows
Free to start, then $19–$99/month. A single event can be bought on its own, $49–$999 per event.
A single event uses the whole platform, nothing renews afterwards, and its participants add to any plan you already hold. WebMobi takes 0%. WebMobi does not process ticket payments: a paid event sells on the ticketing provider you already use, which charges its own fee.
Compared to Competitors
| Feature | WebMobi | ExhibitDay | EventMobi | |---------|---------|------------|-----------| | Pricing | Free, $19–$99/month, or $49–$999 per event | $8,000-$25,000/year | $20,000-$80,000/year | | Transaction Fees | 0% | 0% | 0% | | Lead Capture | ✅ Included | ⚠️ $5,000 extra | ✅ Included | | Floor Plans | ✅ Included | ✅ Included | ⚠️ $10,000 extra | | AI Matchmaking | ✅ Included | ❌ Not available | ❌ Not available | | Mobile App | ✅ With an Enterprise Event | ⚠️ $15,000/year | ⚠️ $25,000/year |
Trade Show Workflow
6-12 Months Before
- Planning & Sales
- Create exhibitor prospectus
- Booth sales campaign
- Sponsor package offers
- Venue and date confirmation
3-6 Months Before
- Exhibitor Onboarding
- Exhibitor portal setup
- Booth assignments
- Payment collection
- Exhibitor services (A/V, furniture)
1-3 Months Before
- Attendee Marketing
- Pre-register attendees
- VIP/Buyer invitations
- Email marketing campaigns
- Social media promotions
2-4 Weeks Before
- Finalization
- Floor plan finalization
- Mobile app launch
- Exhibitor badge printing
- Attendee pre-registration close
During Trade Show
- Show Day Execution
- Badge check-in
- Lead capture active
- Session tracking
- Booth traffic analytics
- Real-time updates
After Trade Show
- Post-Show Follow-Up
- Exhibitor lead export
- Attendee thank you emails
- Survey feedback
- ROI reports for exhibitors
- Renewal campaigns (85% renewal rate target)
Case Study: Real Estate Trade Show
Event: Connect ERA - Real Estate Network Annual Expo Size: 150 exhibitors, 500 attendees Challenge: Help exhibitors capture quality leads, improve buyer-seller matching
Solution:
- WebMobi exhibitor portal with booth management
- Lead capture app for all exhibitors
- AI matchmaking (connect real estate buyers with service providers)
- Mobile app with floor plan and exhibitor search
Results:
- 2,000+ leads captured by exhibitors
- 90% exhibitor satisfaction (up from 65%)
- 88% exhibitor renewal rate
- 30% increase in attendee engagement
[Read Full Case Study →]
FAQ
Q: Can exhibitors manage their own booths? A: Yes! Exhibitor portal lets them select booths, pay, upload logos, and request services.
Q: Do exhibitors get a lead capture app? A: Yes! All exhibitors get access to scan attendee badges and capture leads. Unlimited scans.
Q: Can I create custom floor plans? A: Yes! Drag-and-drop floor plan editor. Upload venue CAD files or build from scratch.
Q: How does AI matchmaking work? A: Attendees fill out profiles (industry, interests, needs). AI suggests relevant exhibitors based on match score.
Q: Can exhibitors export leads? A: Direct CRM sync (Salesforce, HubSpot) is not built in. For enterprise contracts we deploy the solution to the customer's requirements, and getting leads into exhibitors' CRMs is scoped as part of that contract.
Q: What if I have multiple halls or buildings? A: Supported! Create multi-level floor plans with navigation.
Call-to-Action
Run Successful Trade Shows
Exhibitor management. Lead capture. AI matchmaking. Affordable pricing.
👉 Request Demo - See trade show features
👉 View Pricing - Free, $19–$99/month, or $49–$999 per event
Or Download Trade Show Planning Guide - Free PDF
Last Updated: October 2025 Next Review: Quarterly updates