Technologies and their Features
Leaders and HR teams manage employees to get the best out of them during this challenging period. Motivating employees is critical to the company’s success as we navigate these unprecedented times.
Smart technologies stimulate employees engagement. Engaged employees are likely to give their best in this challenging time. The technologies motivate and keep workers safe, enabling them to focus on their duties.
While a lack of technology itself may or may not cause a business to fall behind the competition, the perception that it can cause them to lose out on the best talent. That, in turn, can cause them to fall far behind competitors that can attract better talent.
Not only can smart tech help you attract better talent, it can help them be more productive and even create a safer work environment. Here are some ways to use smart tech to increase employee motivation.
Smart tech can create a more enriching experience for employees, better job satisfaction and even better health.
Here are five technologies that corporations use to motivate employees amid social distancing.
Increased Sharing and Collaboration
Cloud-based file storage and sharing tools can help employees as they work remotely. These solutions make it easier for workers to share and find documents, eliminating frustrations caused by poor record-keeping.
Employees can also leverage these tools to work remotely and collaborate in real-time. These tools enable users to edit, update, or view the same document from different locations.
Employee training should generate adequate motivation to enable the workers to have an interest in the program. Interested employees invest the effort and time needed to learn.
Gamification makes practical, daily activities engaging. Use it to increase employee motivation and improve participation rates in employee training programs.
One excellent tool for this process is the webMOBI program. This user-friendly employee engagement app showcases the team and individual accomplishments. You can use it to improve audience participation and create engagement rules.
Organizations need to support employees’ remote work requirements. This support is critical as companies embrace remote work to meet the necessary social distancing requirements.
Companies provide employees with mobile workplace tools to enable them to work from anywhere. Employees enjoy this flexibility, and it makes them more productive.
Organizations use apps and devices to facilitate remote work. They may also use a virtual meeting app to keep their remote workforce connected and informed. For example, Zoom meetings have become the norm amid social distancing.
Use a Cloud-Based Phone System technologies To Improve Productivity and Communication
A cloud-based phone system enables employees to communicate effectively amid social distancing. This solution provides the essential communication system workers need, as it facilitates conference calls.
Train employees to use this program and develop the right policies and procedures to enjoy a cloud-based phone system. Workers should know your protocols, follow etiquette, and report issues early.
Get Real-Time Feedback
Giving employees real-time feedback can motivate them as they work remotely. Apps and programs can help companies with this process. Workers will not wait for extended periods for performance reviews.
Instant feedback helps them know where they are doing well, encouraging them to continue the excellent work.
Employees can also provide insights into the organization. They can offer suggestions to improve virtual event engagements, cooperation, and the resolution of disputes.
Employees will feel valued if management listens to them, motivating them to give their best to the company.
Having a motivated workforce is essential in this challenging period. Engaging your employees can motivate them to give their best to the company. Use these five technologies to stimulate employee engagement amid social distancing.
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The use of virtual events has become increasingly popular. While this may be attributed to the global pandemic, it is still a technology that people had started to embrace. Our objective is to look at how to run a successful Virtual event. First off, let’s first define what a Virtual event is.
What Are Virtual Events ?
This is a meeting that is held online. They are held on web-based platforms that are used to connect people across the globe through the internet.
Virtual events are divided into several categories namely;
Webinars – A webinar is a meeting that is held online through platforms such as Zoom or Google meet. The participants are able to listen to the presenter and participate through answering polls, asking questions or contributing to a discussion.
Virtual conferences – These are very much like physical conferences only that they happen online. They are beneficial for large groups with a set agenda that need to discuss their matters.
Internal Hybrid events – These are virtual meetings that seek to incorporate the participation of the participants while making presentations to them through online platforms. They incorporate features of a virtual event and those of physical events. They are conducted within an organization.
External Hybrid events – These are virtual meetings that seek to incorporate the participation of the participants while making presentations to them through online platforms. They are done outside the scope of an organization. It means that they constitute participants from different organizations
In order to hold a virtual event, there are some elements that one will need to use.
What are Virtual event elements ?
This is a website set up for purposes of marketing the event. As such, any information regarding the virtual event will be posted here. It also forms a good place for attendees to register their attendance and also place their queries concerning anything that is not clear to them.
It involves the collection of information by the event planners about the attendees. This can include their names, their location and occupation. Event registration helps the planners to have an idea of the number of people that will be in attendance and their specialty. This information helps the planners to prepare adequately for the event.
Live presentation content
This refers to the use of powerpoint presentations or slides to share information with the audience in a Virtual event. The presenter shares their screen to the other participants so that they follow what the presenter is doing. Live presentations are instrumental especially when presenting data such as financial projections, charts, bar graphs and diagrams.
Live, one-way audio/video
This takes place when the attendees view and listen to one person, usually the host or keynote speaker. The microphones of the attendees are turned off so as to minimize interference. It seeks to mimic a physical classroom presentation where the speaker is the focus of the attention. The participants mainly follow the discussion.
Question and Answer
It is an interactive session where the audience is able to ask their questions to a host. When the presentation is over, participants can be allowed to seek clarification on the matters discussed in the form of questions. This can be through the use of a moderator to whom participants send questions. Also, the participants may ask questions directly. The presenter then answers these questions appropriately.
This is a tool used in virtual events to get feedback concerning a variety of things. For example, live polling can be used to gauge the attendee’s appreciation of the content being shared. It is also helpful in ensuring that the participants remain active during the virtual event. Live polling is real time and can be done while a session is ongoing.
Note taking/favorite slides
It involves taking down notes while the host or keynote speaker makes their remarks. This can be done by one appointed participant or by every participant. As opposed to delegating this task to one person, attendees are encouraged to take down their own notes for their own future reference. However, when an entity holds a formal virtual meeting, note taking can be done by one member of the meeting who will then share it with the entire group.
This refers to sessions of the virtual event that have been recorded. While the presentation is live, it is possible to record the entire event. This recording can then be made available to the participants at the end of the virtual event depending on the policy of the event planners.
Interactive video conferencing
These are video conferences which allow different people to converse while in a virtual meeting. It seeks to allow interactions between the participants. This is suitable in a setup where a discussion is required. In order to handle this well, there needs to be a moderator who allows different people to speak in turns. This will reduce instances of confusion or participants talking over each person.
They refer to remarks by the attendees on how the virtual meeting was. These surveys can be in the form of questionnaires sent to each participant. It can also be verbal where participants air their recommendations towards the end of the virtual event. They can help the organizers to improve on future virtual meetings.
Now that we know what a virtual event is, we can look into ways to make it successful. Many would think that virtual events are easy to set up and run. This is unfortunately not correct. However, as we shall see they do need planning and preparation to ensure the meeting is smooth.
Tips on Running A Successful Virtual Event
Attendees are encouraged to turn on their cameras in a virtual meeting where possible. Communication is largely not verbal hence the importance of seeing the people in a meeting. A study conducted on the same showed that 55% of a presenter’s credibility was due to their body language while 38% was as a result of the tone of their voice.
Always mute your audio
In order to enhance the quality of a presentation being made, it is always good practice to ensure that one’s audio is on mute unless they have been asked to speak. It’s always a turn off to hear noises in the background of one participant in the middle of a meeting.
Test your software
Prior to having a virtual meeting, the participants should ensure that they have downloaded the software required and tested it. Failure to do so will mean that a few minutes will have to be spent bringing everyone up to speed, something that one could easily do before joining a meeting.
Have an agenda and a Moderator
The nature of virtual meetings is that they can easily spiral out of context or be intimidating to the participants. In order to alleviate this, it would be prudent to have an agenda in place. This agenda should be communicated earlier to the people who will take part in the event. The moderator comes in very handy in steering the discussion.
In a bid to make the session more involving, one should use interactive features such as polls, annotations, screen sharing and Q&A’s. This will make the participants active and liven the session. It will also help in involving everyone in the meeting.
At the end of the meeting, collecting feedback from the participants is an excellent way of gauging the success of the meeting. It will also provide insight into areas where improvements should be made in future.
The success of a virtual event lies in collaborating both technology and human resource to achieve the objective of the meeting. This is why time needs to be spent ensuring that every aspect of the meeting is covered. That said, it is possible to have great virtual meetings if these tips are implemented.
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WHY HYBRID EVENT
It is an understatement to say that the year 2020 has been unpredictable. With the pandemic making it difficult to go outside, planning large events has definitely become more and more difficult. With thousands of people getting sick, being hospitalized and even dying, there has been a new norm with how we interact with each other in crowds. People like event planners who want to plan a concert, wedding, reception or any activity will have to rethink the way they go about planning each event. Planning a live in person event was the norm. Then virtual planning was a necessity to keep people safe. Now that we are in a different phase of the pandemic, event planners are going to a more hybrid event where both in person and virtual streaming come together hand in hand. This article will show you what is a hybrid event and how do they work?
WHAT IS A HYBRID EVENT
A hybrid event is any event – conference, training seminar, trade expo, etc. – that combines live, in-person elements with digital, online components. There are both internal and external hybrid-events. Many hybrid-events have virtual streaming for the speaker while attendees actually come in person to the event. It is important to realize that hybrid-events join virtual with in person and it can be done either way. A great example of hybrid in person events is a trade show where sessions can be done online while the attendees actually come in person to the event who are interested.
EXAMPLES OF HYBRID EVENTS
As you begin to think about hybrid events, think about the National Basketball Association. The players were playing in a bubble live but the audience was virtual. This is a great example of a hybrid-event. Other events that can be done in hybrid include: luncheons, award ceremonies, team meetings, webinars, study groups, town hall meetings, sporting events, product demonstrations and conferences, just to name a few. These hybrid-events are beneficial as they are often more cost effective, tracks your audience more efficiently and allows for a larger audience than a live event.
ADVANTAGES OF CHOOSING HYBRID EVENTS
There are both internal and external hybrid events. Having your internal or external hybrid event will require planning according to the number of attendees you will have in person and what part of your event is virtual. For technology enthusiasts, Apple Special Events are great example of hybrid-event where the attendees who aren’t at the in-person event can see them livestreamed. Take a page out of Apple’s book and turn your product announcements into hybrid-events that anyone can view. Internal hybrid-events are used within a company to share a message when employees cannot be in the same place. These include: town halls, sales kickoff meetings, department meetings and company-wide events.
External hybrid-events are held for those outside of your organization like sporting events. Understanding he difference will give you a great start on if you are planning an internal or external hybrid-event, so that you can plan accordingly.
ORGANIZING A SUCCESSFUL HYBRID EVENT
There are 98 percent of people who stated that they viewed hybrid events favorably because it allowed them to have options if they wanted to come to the event, or watch it from the comfort of their home. One of the things that you must do while preparing for a hybrid-event is to make sure the event is a valuable resource for all of the attendees. The virtual and live audience must be satisfied with the planning of your hybrid-event. What are your short term and long term goals for the event? Why are you having your hybrid event? Do you have the virtual technology that allows you the most potential to make your event a success? Are you going to be able to build your brand by holding your hybrid event? Should you have a virtual audience and how will they contribute to your goals?
These are all thing that must go into planning an internal or external hybrid event. This article will help you understand what is a virtual event and how it works, so you may find success in planning your hybrid event. Do your research, write your checklist, engage with professionals who have done hybrid events before to get as much information and experience as possible. This will give you the greatest success at your next virtual event project and have your audience talking about your event for many years to come.
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Conference planning is no cake walk. Every professional event planner and organizer has to pay attention to every possible nuance present at each stage in an event. And event technology has offered these planners a wide range of event planning tools and designs that can facilitate any function – from social media to registrations to multi-tasking.
Conference planning software enables organizers with an ocean of features and opportunities to smoothen the process of event management; they’ve essentially become every event planners best companion. webMOBI have curated the perfect list of ten reasons why conference planning softwares can help save any and every planner time and cost, as well as boost organization and make a successful event.
1. Smooth event registration
The shift to digital platforms and channels of event planning can be seen from the onsite aspects concerning any conference. They help simplify the event registration process for attendees upon arrival in a time efficient manner.
In addition to eliminating paper-based processes and functions, utilizing conference and event management softwares can help planners manage their costs and event budget based on their unique requirements. Not only are event technology and apps resourceful, but they also prove always to be a good investment.
3. Customization to the max
The most popular brands of event &conference planning tech in the content market offer customizations and assistive support. They enable planners to tweak and mold all aspects of their event websites and event apps, in accordance with the brand’s nature and identity.
Conference planning softwares compress all the functions of event management in one single place, thereby enhancing coordination between functions and also saving your time. From processes such as sending out mailers, setting the event website and social media posts, conference management tech can save you time by multitasking and coordinate between multiple vendors.
5. Event automation
Digital conference management platforms use event automation tools to automate various factors of the event planning system from marketing campaigns, feedback, analysis, registrations, event websites, etc. These features help keep track of each step of the event management process and even customize the functions to the requirements of each event planner.
6. Networking and active engagement
Both planners and attendees have found a great interest in digitized platforms and VR at events through conference planning softwares; which furthermore enhance personalized interactions and networking. Additionally, attendees can actively engage in all the sessions across the course of the event in personal and fruitful ways.
7. Streamlines promotion
Event planners often use geo-filters present in most conference planning apps and tech to promote their events to specific demographics. Organizers can also obtain valuable information regarding their audiences to help plan and advertise their events and sponsors accordingly.
A near-field-communication system is a wireless system that enables the transaction of data between two devices. An NFC system can be integrated into events through wearable equipment that can help speed up processes like payments, entry verifications, etc
9. Digital footprints
Conference planning tech and softwares help brands establish their online presence by creating multiple forms of communication with their audiences. This can be achieved through social media outlets, mobile event apps, and the event’s website. This digital footprint helps sustain your presence across multiple platforms and showcases, while simultaneously acting as a conduit for effective promotions.
10. Feedback time
Every event planner knows the importance of evaluation and improvement, and conference management softwares offer a chance to communicate with their attendees directly; to further understand the highlights and gaps in the event. Collecting and assessing feedback is a vital part of the planning process, and the right kind of event tech can help you customize and strategize your feedback to gain an overall plan.
webMOBI all-in-one event management software offers an end-to-end solution with all the features that enable event planners to organize their event effectively.
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Event App Deployment
RSA Archer Suite is a global leader in the Gartner Magic Quadrant for integrated risk management. RSA empowers organizations of all sizes to manage multiple dimensions of risk on one configurable, integrated software platform. RSA subsidiary of Dell / EMC wanted to rapidly deploy an enterprise event mobile app that will ensure the delegates have the latest information at their fingertips. They required the app includes session and scheduling information, maps, event updates and much more with enterprise-grade security and rapid deployment.
webMOBI All-in-one Enterprise Event App
webMOBI has all-in-one event management software that offers comprehensive features for enterprises for conferences, sales kick-off meetings, AGM / Shareholder meeting, staff meeting, training, incentive trips, or large user conferences. webMOBI event app is ready to scale with your events, no matter the size or type of event. webMOBI deployed an Enterprise Event App for RSA Archer Summit 2018. The app allowed for attendees to obtain relevant information about the event and participate in surveys for session feedback.
Here are some features and functions of the RSA conference app.
This feature displays the event’s schedule in an intuitive interface for all the event activities. It includes information on speaker details, session descriptions and more. Attendees can also participate in session feedback after the session.
2. About us
This feature provides attendees a detailed account of the organizer’s history, objectives, and work, to allow users to understand the nature of the event and organization better.
3. Contact Us
This section of the app helps provide attendees with all the organizer’s details in need of further contact or queries.
This tool offers users a comprehensive list of all the speakers and presenters, along with their detailed timetables. Attendees are notified and can keep track of the keynote speakers and their presentations
5. Documents and Videos
Attendees can now share relevant and interest documents, session content in both document or video format.
6. Survey and Polling
Event organizers can better gauge the attendees’ experience using surveys and obtain feedback instantly from the app based polling tools.
7. Exhibitors & Sponsors
Organizers and attendees can better gauge the sponsors of the conference, and maneuver their way through the list of exhibitors. The tool offers a comprehensive list of sponsors and exhibitors, to help enhance attendee interaction.
8. Social media
This tool offers attendees to promote and continue communication regarding the conference even post the event, through Facebook, Twitter handles and hashtags, and Instagram.
Do you want to learn more about using webMOBI enterprise event app builder to increase attendee engagement and networking? Contact email@example.com or call us at +1-888-55-WEBMOBI.
webMOBI has an all-in-one event management platform that offers website, registration, ticketing, and mobile applications. The features include a branded registration page, customizable check-out forms, ticketing and check-in application and suitable for large and small conferences/meetings/event app for enterprises.
About Dell/EMC and RSA
Dell Technologies is the world’s largest privately controlled
computer technology company. Renowned for its innovations in supply-chain management and e-commerce, Dell has revolutionized the ‘build-to-order’approach to manufacturing, enabling expedited delivery of individually configured PCs to customers around the world.
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