by webmobi | Oct 13, 2021 | Blog, Employee Engagement, event management, Technology, Virtual Events
Livepoll is an important part of hybrid meetings because they give participants the opportunity to share their thoughts and concerns in a real-time format. This allows for better communication between participants in the event platform and allows for better decision-making. Event management becomes easier due to event engagement. Additionally, livepoll helps in event management by keeping the meeting on track by providing a continuously updated record of participant opinions.
What are live polls and how can they be used in hybrid meetings?
Live polling is an interactive way to collect data from a group of people during a meeting and boost event engagement. Participants use their phones to respond to questions or vote on ideas in real-time. It gives them an amazing hybrid experience. Apart from giving an outstanding hybrid experience, polls can be used to gather input from a group, test opinions, or get feedback on a topic. It is also helpful for post event feedback.
Live polling is perfect for hybrid meetings because it allows participants to contribute from anywhere in the world. Polls can be used to collect input from participants who are attending the meeting remotely, or they can be used as a way for the virtual attendees in the hybrid event platform to share their thoughts with those who are not able to attend in person.
Types of livepoll:
Virtual meetings are a great way to bring people together from around the globe. While they offer many advantages, they can also be improved by using live polls. This article discusses two types of live polls that can be used in virtual meetings: opinion polls and polling for information.
1. Opinion polls
Opinion polls are a way to measure the opinion of virtual attendees on certain topics or candidates. They are often used in politics, but event professionals can also use it in other fields such as business and marketing.
Opinion polls can be conducted in a variety of ways, but the most common is through interviews or surveys. In a hybrid event platform, poll results can be used to help make decisions about the event or to measure how well the event is going.
2. Polling for information:
In hybrid events, polling for information can be used to understand voter sentiment on specific issues, as well as candidate preference. For hybrid events, polling for information is the best way to get feedback from virtual attendees.
This is because it’s easy to keep event tracking of who has and hasn’t answered the questions, and you can easily export the event tracking data for post event surveys. However, the event professionals must make sure that the survey is well-designed and doesn’t take up too much time for respondents.
How to make the best use of livepoll
Livepoll is a powerful tool for gathering feedback from your customers and followers. By using livepolls, you can keep your audience engaged and informed about your latest product or service updates. Here are some tips for making the most of livepolling:
1. Make sure your poll is clear. People are more likely to participate in a poll that’s easy to understand. Make sure you include the date and time of the poll, as well as what it’s about, so people know exactly what they need to do.
2. Choose the correct time in the event to engage the audience with a livepoll: It is important to understand the flow of the event so that the best time to engage the audience with live polls can be decided. It can be used to collect feedback in real-time and improve interaction.
The audience will also have a good impression of your event because you are providing them an opportunity to express their thoughts on a certain topic with clear instructions that is relevant to the event.
It can be conducted between sessions, after a long session, or before starting any sessions to refresh the mind. This feedback is valuable and can be used to learn and make better decisions in the future.
3. Choose the correct poll type: There are types of audience engagement tools available which can be used depending upon the event type. It is important to study the event before deciding on which one you should go for. Understanding the kind of audience is also important.
Here, we will talk about a few types of live polls and other audience engagement tools that can be used for a wonderful event experience:
- Word cloud: Introduce word clouds and let your participants generate word clouds easily. Collect feedback on any topic easily in real-time and display the words in an attractive and eye-catching manner. What happens in the end result is all the words that are answered will appear randomly and the most common answer appears bigger in size and so the size of other answers will decrease.
- Multiple Choice Questions: In this poll type, You can create a question and give options for the audience to choose from and the audience will have to select one option. The results can be presented on the big screen.
- Star ratings: Star ratings can also be used to get feedback. Questions can be asked and the audience will be able to rate a product, service, session, or more by giving stars.
4. Create interesting questions relevant to the event: If you’re asking questions about your products or services, make sure people can relate to them. If you’re polling users about their opinions on a topic, be sure to choose one that’s important to them.
Keeping these things in mind, one should design the to-be-asked questions for the virtual attendees. Questions could be about the nature of the event. Opinions about certain topics that may become relevant and useful in the future, To get feedback on the event, etc. Live polls questions should be designed in a way that it’s easy for the audience to answer.
5. Give proper instruction: Before starting any session in the event, it is very important to give proper instruction to the audience. The same goes for any audience engagement activities. If we are conducting live polls, Q&As, or quizzes.
It can enhance the virtual experiences of the virtual attendees. Prior information should be given to the audience so that they understand what is going on. Instructions should be given to the audience on how to submit their answer as well.
6. Try to use the results of the live polls for further discussion: In hybrid meetings, the use of live polls can help with attendee engagement and keep them on track. By using the results of live polls to further discussion in the meeting, you can ensure audience engagement and that the meeting stays on track. Live polls can also help to collect data and information from participants which can be used later in the meeting or in subsequent meetings.
Benefits of live polling in virtual events and hybrid events
In today’s digital world, it is more important than ever for events to be engaging. One way to do this is by incorporating live polls into your event. Live polls can boost engagement opportunities and help you learn more about your attendees. They can also be used to drive discussion and create a more interactive experience. In order to get the most out of livepoll, it is important to plan ahead and design questions that will elicit the desired response.
Here are five benefits of using live polling in hybrid meetings:
1. Event engagement: Livepoll boost the attendee engagement. Because live polling requires participation from all attendees, it helps keep everyone engaged in the meeting. Event engagement is especially beneficial for larger groups, where it can be easy for people to get lost in the discussion.
2. Feedback: It makes it easy to get feedback. One of the main benefits of live polling is that it makes it easy to get feedback from attendees. This can be helpful for getting input on ideas or gathering opinions on potential solutions and also helpful for future events.
3. Decision-making: Live polling can help speed up decision-making for the event professionals and corporates by allowing team members to share their opinions quickly and easily.
4. Live event tracking: Live polling can help keep live events and meetings on track by ensuring that everyone is aware of the agenda and what is being discussed.
5. Attendee engagement: Live polling can help to capture the group’s mood and sentiment in the live events which can be useful for post event surveys for future events..
How to plan livepoll in hybrid events
Hybrid events are a great way to get your audience involved in your event and to get feedback from them. However, polling can be tricky to do successfully. Here are some tips for planning live polls in hybrid events:
1. Choose the right livepoll questions. Make sure that the questions you choose are ones that will be relevant to your virtual and in-person audience and will elicit responses that you can use in your reporting.
2. Plan your polling schedule carefully. A careful and planned approach will ensure that your audience is engaged with your event all the way up to the end.
3. Test your questions. Before you go live, test your questions in advance to make sure that they will be effective. Keep polls short.
4. Appropriate polling formats for hybrid events. Hybrid events are usually a mix of live and online sessions and the logistics of planning appropriate polling formats that are engaging for both virtual and in-person attendees.
Why use a professional event management software
There are many reasons that a business might choose to use event management software. Perhaps the most obvious reason for using virtual event software is that it can help make event planning, event management, and the execution of events much easier. An event management software can also help in increasing the engagement numbers and lead o engagement success.
With all of the details that go into organizing an event, from reserving a venue, and sending invitations, giving clear instructions to the virtual attendees, delivering personalized experiences to them, and tracking RSVPs, the software can automate and keep track of many of the tasks involved. This can save businesses time and money, and allow them to focus on the more important aspects of their events.
Additionally, using the virtual event software can help create a more professional image for businesses; it shows that they are organized and capable of handling large projects. Event management software can also be helpful in marketing efforts. as it provides analytics on how well an event performed and what its impact was on website traffic or social media followers.
Event planners have been looking for ways for increasing engagement numbers and contributing toward engagement success using an event app platform.
An event app platform benefits include providing a central location for all event information, agendas, updates, and announcements; promoting networking opportunities before, during, and after the event; and enhancing the overall attendee experience.
The right event app can make your next conference or meeting more interactive and engaging for all participants. If you are looking for a dependable event app, then you should try out WebMOBI. It is an all-in-one solution for event planners. It contains all the engagement tools such as Live Quizzes, Live Q and A, LivePolls and Survey, and Word Clouds, and also facilitates live stream production. You can opt for the WebMOBI event app online registration for attendee registrations. Learn More.
Conclusion
In conclusion, incorporating livepoll into both on-site and virtual can be an extremely valuable tool for gathering feedback and increasing engagement. By following the tips outlined in this article, you can make sure that your livepolls are effective and help to make your meetings more productive.
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by webmobi | Aug 26, 2021 | Event Apps, event management, Events
The Best Year-Round Platform For Your Hybrid Events
Hybrid events blend the best of both worlds and combine live in-person events as well as remote virtual events, 2021 will no doubt lead to an uptick in hybrid events. A unique year-round hybrid event can be created, which functions 24/7.
This requires a platform that hosts events and is accessible by both mobile and through web browsers, the purpose is to serve the attendees throughout the entire year. The people who make use of this platform must be allowed to access the old content in terms of recordings. They should also be allowed to access virtual booths, exhibitors, chat forums, marketing material. The users should gain networking and learning opportunities as well as the opportunity to connect with a global community.
Industry Media
The attendees can join a community of experts and attend VIP events hosted by speakers for a monthly subscription, they can have access to content and media such as articles, blog posts, ebooks, surveys, videos, and podcasts that were created by the organizer, exhibitor or the speaker. The attendee must have access to all their needs. Essentially, the attendees are charged a fee to access sponsored articles or events that are either live or pre-recorded, they can also access content by expert speakers.
Exhibitor Marketplace
The attendees can have two choices in the free marketplace, one being free of cost or having an annual or monthly fee, this can allow the users to access everything uploaded to the platform, including blogs, articles, and recordings. The other choice is to pay a higher amount and giving them access to product launches which are exclusive and VIP invitations to meet with new exhibitors.
Attendee Networking
A feature that everyone views as a drawback of virtual events is that people have fewer networking opportunities, however, this is a misconception, to make this a successful experience powerful chat and video tools should be implemented, this creates an optimum networking experience and generates leads. It can have virtual booths of the company that is exhibiting and the attendees or users that are interested can visit the booths.
Community Engagement
One of the most challenging aspects of a hybrid event is to keep the attendees engaged in the event, therefore, implementing features such as live polls, chats and Q&A’s is imperative. Provide a feature where the attendees can ask questions to the speakers and participate in live polls, they should also be able to interact with each other. This way, they’ll be invested in the event and in what the speaker has to say.
Product Launches and Webinars
The users and attendees can not only attend new events where they have access to product launches and webinars but with the year-round format, they can also have access to events that have already taken place.
Exhibitors and Product Discovery
The users have access to virtual booths and other content from the speakers and exhibitors. When they visit the exhibitors they might find and be interested in several of these products and they can network with the exhibitors or speakers.
Digital platforms are developing and online events are now considered mainstream, the event organizer’s priority is to create an event that stands out, for this to work the organizer needs to employ new business models. Doing a year-round event is one way to employ a formidable business model. Time is constantly changing and people are adapting to the new normal for events. Adapting is something that we should do in order to succeed at what we do. If you wish to learn more about hybrid events, please visit our facebook page. Good luck!
by webmobi | Jul 23, 2021 | Event Apps, event management, Events
It’s essential in the era of pandemics to protect the health and well-being of all who attend your in-person events. The COVID19 pandemic has introduced a revolution in the events industry. The traditional event planning process has become obsolete. The modern events industry has made it its mission to be agile and quickly adapt to changes and adopt new processes for safer in-person events.
In this post, we will discuss some of the ways you can do this. One of the most important things is to make sure that all of your guests are up-to-date on their vaccinations, and that they are aware of any risks associated with the in-person events. You should also have a plan in place for dealing with any potential outbreaks, including having plenty of supplies on hand and making sure that all of your staff is properly trained in how to deal with them in the in-person events. Finally, make sure to promote healthy behaviors among your guests during the in-person events such as washing their hands regularly and avoiding close contact with others if they are feeling ill.
Importance of taking precautions while conducting events
As the covid pandemic continues to spread, many people are taking precautions to avoid getting sick. Event organizers should also take precautions to protect their attendees. Here are some of the benefits of taking precautions during and after the covid pandemic:
1. Attendees protection: Reducing the risk of exposure to covid. By taking precautions, event organizers can reduce the risk of exposure to covid for both themselves and their attendees. This can help minimize the spread of the virus.
2. Employee protection: Protecting your employees. By taking precautions, you can help protect your employees from getting sick and being forced to miss work
3. Event protection: Protecting your event. By taking precautions, you can help protect your event from being shut down or canceled due to the spread of covid. This could prevent other people from getting sick and missing out on an event.
4. Minimize cancellations: Minimizing cancellations and disruptions. By taking precautions, you can help minimize the number of cancellations and disruptions that occur as a result of the pandemic.
5. Protection against legal action: It can help to protect you from legal action. If something does go wrong at your event, you could be held liable if you have not taken proper precautions.
Essential safety measures during and after the COVID-19 pandemic
Event organizing and risk assessment during and after a pandemic is something that needs to be dealt with, with utmost vigilance and responsibility. Although the events cannot be conducted with the same zeal as before due to the restrictions, following these precautions would still make a viable event and better risk management.
Tip 1) Limit the number of attendees
It is essential to note that with an active pandemic, the event professionals should ensure that the people can follow the social distancing measures. The social distancing measures are the first step of risk management. Therefore, the ideal number of individuals should be chosen so that they can maintain a social distance of 6 feet from each other.
Fewer guests mean that it’s also easy to keep a track of their travel history to curtail the spread of the disease. Limiting and scaling down the number of people prevents crowding. The duration of the meetings also needs to be kept in mind and they need to be kept short.
Tip 2) Make sanitary equipment compulsory
The guests and organizers, both need to have access to sanitary equipment at all times at the event platform. The guests need to be provided with alcohol-based hand sanitizers immediately after registration. The event should also have appointed sanitation sites that have access to sanitizers, disinfectant wipes, tissues, gloves, and masks.
Wear face coverings and gloves should also be made compulsory as a part of prevention measures. Technological equipment used to present such as microphones, tablets, and iPads also need to be disinfected after each use. Thermal scanning equipment can be installed at entry points to check for symptoms.
Tip 3) Sanitize the venue
The venue determines the outcome of the event, to prevent crowding and contagion, a large venue is ideal so that the individuals can maintain 6 feet distance. Outdoor space or a place with several windows is also beneficial for airflow. A spacious venue ensures that there’s ample distance between each guest. Strict guidelines laid down by the CDC and WHO need to be followed. It should also be ensured that enclosed spaces such as lavatories which are a haven for the spread of the virus are sanitized. The venue should also have closed dustbins to dispose of the waste.
Tip 4) Create a precaution plan
To have a successful event during a pandemic, there needs to be diligent planning. Establishing efficient communication channels is extremely important to keep track of all the guests and individuals in the event. If the monitoring is successful the information can also be shared with health officials. It is important to check the double vaccination status of the participants. Checking the vaccination status is one of the widely used prevention measures.
Creating a health policy before the event and mailing it to the attendees is also resourceful so that they are aware of the various rules and regulations in the event, for example, specifying before the event that the attendees should not shake hands or hug to greet is more helpful than letting them know during the event. Think about setting up a contact tracing log to examine if the guest has come in contact with the virus.
Tip 5) Consult public health officials
No matter how systematically things are planned and appropriate hygienic standards are taken, some things are beyond control and it is imperative to have medical professionals on board before planning an event. The local authority must be consulted.
Every individual attending the event must provide their contact details so they can be relayed to the health officials in case of emergencies. The attendees must also be provided with the contact details of the health officials and other health hotline numbers. It is resourceful to have an onsite crisis response team as well.
The emergence of hybrid events post-pandemic
The covid-19 pandemic has become one of the greatest problems for the events industry. Events such as conferences, corporate events, trade shows, and meetings have been canceled or postponed due to concerns about the spread of the virus. This has stranded event planners needing to figure out how to proceed with their corporate event planning. Many event planners have considered rescheduling their events or going for hybrid events rather than the traditional in-person events.
Typically, a hybrid event combines online events and in-person events. You can do this in several ways, such as requiring all attendees to join a conference call or an online meeting or having some people attend in person while the rest are held remotely. The advantage of hybrid live events is that they can be customized for every type of event, and they allow event professionals to conform the experience to the needs of each event.
Here are 5 reasons for considering hybrid events in the post covid19 pandemic era:
1. Increased virtual engagement: By incorporating both online events and in-person elements, hybrid events provide event attendees with more opportunities to engage with each other through online social interactions, live videos, and other content. This increased audience engagement can help build stronger relationships within teams and organizations, provide excellent virtual experiences to the event attendees, as well as increase attendance at future events.
2. Increased flexibility: Participants can customize their virtual experiences by choosing which elements of the hybrid event platform they would like to attend. By utilizing hybrid event platforms, organizations and business owners can get more out of a limited budget while still providing participants with the flexibility to attend whichever portions of the event best suit their needs.
3. Control: The business owners have greater control over budgets and ROI Participants have more control over their budgets because they can choose to attend any portions of the event that matter to them.
4. Increased accessibility: Participants can attend events that are in more convenient locations for them, and can often get better rates by choosing to visit hybrid events.
5. Greater reach: With so many people now finding working from home to be a great option, hybrid events offer a way for businesses and organizations to connect with a larger audience than the traditional in-person events as they would be able to reach through live videos and online social interactions.
Conclusion
Additionally, in-person events are advisable only if they are necessary, otherwise, people can migrate to virtual events or hybrid events which is a combination of in-person events and virtual events. Hybrid events are the best of both worlds since the attendees can choose to attend remotely or virtually. The advantage of this approach is that it ensures more coverage. Hybrid events make in-person events safer as one can provide multiple options for the attendees to choose from to access the event remotely reducing in-person attendance. By following these tips, you can help ensure that your in-person events are safe and enjoyable for everyone involved.
Webmobi.com offers a hybrid event platform that delivers all of the key elements guests want to see in events while still complying with health and safety requirements. To schedule a meeting and know more contact us to schedule a demo.
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by Sandy S | Jan 18, 2021 | Event Apps, event management, Events, Mobile Apps, Virtual Events
Future of Events
Events in 2021 will be drastically different from that of last year, as the pandemic is successfully being suppressed. With the vaccines being said to reach people by mid-2021, the pandemic will recede. Most people are left wondering when things will return to the way they used to be and how that will affect event planning.
For those planning events, it might seem confusing to choose between in-person events, hybrid event and virtual events. This article aims to provide a guide to what these are going to look like this year.
Vaccination Plan
According to experts, the vaccines should reach most people by mid-2021 which means that most events can start transitioning from completely virtual and include some remote elements but for this to work out certain precautions must be strictly implemented. We feel local, national, and international Events in March of 2021 will still be virtual.
In June of 2021 local and national one can be in person but international ones will be hybrid. In September of 2021, local and national events will be in-person but international will be hybrid.
Even while carrying out remote events, the attendees need to test negative and adhere to the following principles:
- Limit the Number Of Attendees with the 6ft rule in mind
It is essential to note that with an active pandemic, the people should maintain social distancing. Therefore, the ideal number of individuals should be chosen so that they can maintain a distance of 6 feet from each other. Fewer guests mean that it’s also easy to keep a track of their travel history to curtail the spread of the disease. Limiting and scaling down the number of people preventing crowd. www.colombia.co The duration of the meetings also need to be kept in mind and they need to be kept short.
- Make Sanitary Equipment Compulsory
The guests and organisers, both need to have access to sanitary equipment at all times. The guests need to be provided with alcohol-based hand sanitisers immediately after registration. The event should also have appointed sanitation sites which have access to sanitisers, disinfectant wipes, tissues, gloves, and masks. Wearing gloves and masks should also be made compulsory. Technological equipment used to present such as microphones, tablets, and iPads also need to be disinfected after each use. Thermal scanning equipment can be installed at entry points to check for symptoms.
During such troubling times where we are required to stay 6 feet apart, the venue where the event takes place needs to be large because proximity would lead to the spread of the virus, this is also a reason why hybrid events would work best since it does not put a limit on the number of people who can attend these.
- Get Creative by transitioning to Hybrid Event
Just because an event is a hybrid event doesn’t mean limitations need to be forced upon it, in fact, hybrid events only increase the chances of networking. Attendees who are not free at the time-span can send recordings, the remote event can also be recorded and uploaded to virtual platforms. Hybrid events also allow more time to be devoted to Q&A sessions. Due to their nature, they also allow for more networking and engagement.
The venue determines the outcome of the event, to prevent crowding and contagion, a large venue is ideal so that the individuals can maintain 6 feet distance. Outdoor space or a place with several windows is also beneficial for airflow. A spacious venue ensures that there’s ample distance between each guest. Strict guidelines laid down by the CDC and WHO need to be followed. It should also be ensured that enclosed spaces such as lavatories which are a haven for the spread of the virus are sanitized. The venue should also have closed dustbins to dispose of the waste.
To have a successful event during a pandemic, there needs to be diligent planning. Establishing efficient communication channels is extremely important to keep track of all the guests and individuals in the event. If the monitoring is successful the information can also be shared with health officials. Creating a health policy before the event and mailing it to the attendees is also resourceful so that they are aware of the various rules and regulations in the event, for example, specifying before the event that the attendees should not shake hands or hug to greet is more helpful than letting them know during the event. Think about setting up a contact tracing log to examine if the guest has come in contact with the virus.
- Consult Public Health Officials
No matter how systematically things are planned, some things are beyond control and it is imperative to have medical professionals on board before planning an event. The local public officials must be consulted. Every individual attending the event must provide their contact details so they can be relayed to the health officials in case of emergencies. The attendees must also be provided with contact details of the health officials and other health hotline numbers. It is resourceful to have an onsite crisis response team as well.
CONCLUSION
Physical events are advisable only if they are necessary, otherwise, people can migrate to virtual or hybrid events. Hybrid events are the best of both worlds since the attendees can choose to attend remotely or virtually. The advantage of this approach is that it ensures more coverage. Hybrid events make in-person events safer as one can provide multiple options for the attendees to choose from to access the event remotely reducing in-person attendance.
Webmobi.com has a hybrid event platform where the events can be conducted with extreme simplicity, with a priority given to safety. Whilst planning and preparing events, the health and wellbeing of individuals must be prioritised and hybrid events make sure that’s the case. To learn more about hybrid events and the best practices surrounding it click here.
To get more information on hybrid events, visit our Facebook page
by Ashwin | Mar 3, 2016 | Blog, Events, Mobile Apps, Press Release, Sports
Stuck at work? Not able to attend the football match? Why not watch it from the first row while at office? Yes, this is typically what Virtual Reality (VR) does. It emerges you in an environment that you are not a part of, but still lets you experience it through electronic devices. So you could watch the football matches or concerts from your home or current location, like you’re actually watching it live at the stadium.
How VR enhances events?
- Allows Sponsors to leverage this unique technology to circumvent the competition in the market. While most companies are comfortable with the simplicity of graphics in the VR, some make use of this chance to create unique ways to interact with attendees of an event.
- Assume you are at an architecture expo or design trade shows, the architectural plans may no longer be pitched on paper or depicted through physical models. Through VR one could guide attendees or customers around the completed projects covering all the subtle details of the structure.
- VR is at its best for gaming experiences. If an organizer wishes to employ a mobile game app through a virtual reality experience it would make the game more realistic and stimulate customer engagement.
- Opportunity to enable the audience to view from multiple angles that are not practically possible to achieve, like having a feeling that you are playing the position of a forward while watching a football match, thereby creating an experience like never before.
- Allows multiple attendees to listen to the event keynote speaker live, while none of them are present at the event. Many technologies like holograms have been making headway in the event space as alternatives for live keynote speakers. An intriguing supplant could be a VR experience for a live speaker.
In the future, this concept could be extended to construe events bereft of a venue, i.e., the attendees, speakers, sponsors etc., will be at their respective places, but still see and talk to each other and exchange information. This makes the event devoid of requirement such as venue, food service, transport etc.
While there are some limitations including, the ability to display the content to only one individual at a time, an increment in the engagement of each user will be an invaluable asset for small scale events or those events that require inimitable ways to ameliorate their customer base.
The most popular VR headset is the Oculus Rift, which in itself holds various advantages for event use. A great advantage is that it is a wearable device and hence easily portable. Additionally, the cost of this device is relatively low for the innovation it stands for. The affordable Oculus Rift utilizes cutting edge technology, state of the art displays and optics manufactured and modeled particularly for VR. Its high refresh rate and low-persistence display combined with its custom optics system sculpts an exquisite visual fidelity and an immersive, wide gamut of view.
